LightFeather is hiring a
Business Operations & Proposal Analyst

Summary

LightFeather is hiring Entry Level Business Operations & Proposal Analysts for a full-time remote position. The role involves managing proposals, opportunities, documents, accounts, schedules, research, data organization, and inventory. Required qualifications include US citizenship, a Bachelor’s degree with a minimum GPA of 3.6, proficiency in Microsoft Office Suite and Google Workspace, knowledge in data analysis tools, excellent communication skills, strong organizational skills, and the ability to manage multiple tasks.

Requirements

• US Citizenship
• Bachelor’s degree in Business, Communications, or a related field
• Minimum GPA of 3.6
• Proficiency in Microsoft Office Suite and Google Workspace
• Knowledge in data analysis tools and software (e.g., Excel, SQL, Python)
• Knowledge of AI tools and technologies for process automation
• Excellent written and verbal communication skills, with a keen eye for detail and strong research capabilities
• Strong organizational and time management skills
• Ability to manage multiple tasks, work under pressure, and collaborate effectively with diverse teams

Responsibilities

• Proposal and RFI Management: Respond to RFIs following our process, complete checklists, analyze documents, formulate well-formatted, organized, and well-written RFI responses, build and maintain a proposal schedule for new opportunities, send out calendar invites to all participants for proposal schedules
• Opportunity Assessment: Review Ebuy for potential opportunities, assess viability, and populate the RFQ/RFP pipeline with matching opportunities, check Ebuy and GovWin daily for opportunity updates, update the pipeline, and send Slack notifications with any updates
• Document and Compliance Management: Manage TA and NDA documents, ensure signatures are captured and negotiations and comments are documented, follow up with partners until final signatures are obtained and update the TA/NDA Tracker system daily, conduct research to validate subcontractor compliance data, ensuring accuracy and compliance with laws, regulations, and LightFeather guidance
• Account and Timesheet Management: Review and update state, city, and locality accounts monthly to ensure data accuracy and compliance with reporting or payment deadlines, provide monthly reports on the status of all accounts, investigating and resolving any discrepancies, review and scan mail correspondence, filing paperwork appropriately, ensure QuickBooks timesheets match customer timesheet reports and ensure proper completion of employee timesheets every pay period, send out reminders, Slack messages, or make phone calls to ensure timesheets are completed on time and accurately
• Meeting and Schedule Coordination: Coordinate leadership schedules, sending meeting reminders and notifying parties of any delays, take accurate and organized meeting minutes, documenting key discussions and decisions, coordinate meetings and follow-up calls as requested by management
• Research and Reporting: Conduct detailed research and analysis of potential tools or capabilities, providing analysis based on predefined metrics, populate and complete Program Management Review (PMR), Weekly Status Reports, Daily Status Reports, and training briefs using LightFeather templates, document processes and procedures in training or Standard Operating Procedure (SOP) documents, conduct monthly calls with customers to independently evaluate the quality of service on contracts
• Data Organization and Inventory Management: Organize Google Drives, ensuring data is valid, up-to-date, and properly archived, maintain an inventory of all Government Furnished Property (GFP), conducting quarterly checks to verify accuracy

Preferred Qualifications

• Internship or some work experience collaborating directly with C-level executives
• Experience in proposal development, or a similar environment
• Knowledge of compliance and regulatory requirements