Clinical Invoice and Payment Specialist
PROCEPT BioRobotics
Summary
Join PROCEPT BioRobotics as a Clinical Invoice and Payment Specialist, ensuring accurate and timely processing of invoices and payments for clinical trials. Collaborate with cross-functional teams, including clinical operations, finance, and external vendors, to maintain compliance. This vital role supports the smooth financial execution of clinical studies. Responsibilities include invoice management, payment processing, budget reconciliation, and cross-functional collaboration. The ideal candidate possesses a Bachelor's degree in a related field and 2+ years of relevant experience. PROCEPT offers a competitive compensation package including an annual bonus and equity, along with comprehensive health and wellness benefits.
Requirements
- Bachelor's degree in finance, accounting, business administration, or a related field
- 2+ years of experience in clinical invoicing, payment processing, or a related finance role, preferably within the medical device or pharmaceutical industry
- Strong understanding of clinical trial budgeting, contracts, and financial workflows
- Proficiency in financial management software and tools (e.g., SAP, Excel)
- Excellent organizational and time-management skills
- Strong communication and interpersonal skills for effective collaboration with diverse teams
- Work Authorization Status: Citizen / Permanent Resident
Responsibilities
- Review, verify, and process invoices related to clinical trial activities, ensuring alignment with contractual agreements, budgets, and protocols
- Monitor and track outstanding invoices, addressing discrepancies or delays with internal and external stakeholders
- Collaborate with vendors, clinical sites, and contract research organizations (CROs) to resolve payment-related issues
- Ensure timely and accurate payment to clinical sites, investigators, vendors, and other third-party service providers
- Coordinate with the finance team to ensure payments are executed in compliance with clinical trial agreement, company policies and regulatory requirements
- Prepare payment schedules and manage payment logs for clinical study budgets
- Prepare monthly and quarterly accrual for clinical study expenses
- Assist in budget forecasting and monitoring for clinical studies
- Perform reconciliation of payments against budgets, identifying variances and providing recommendations for corrective actions
- Partner with legal and finance teams to develop and maintain robust payment workflows as needed
- Act as a point of contact for payment inquiries from internal teams and external stakeholders
- Support the contract negotiation process by providing input on payment terms and budget alignment
- Identify opportunities to streamline and improve invoicing and payment processes
- Implement best practices and automation tools to enhance efficiency and accuracy
Preferred Qualifications
Certification in financial management or clinical research (e.g., Certified Clinical Research Professional, Certified Public Accountant)
Benefits
- Annual bonus
- Equity/RSUs
- Full medical coverage
- Wellness programs
- On-site gym
- 401(k) plan with employer match
- Short-term and long-term disability coverage
- Basic life insurance
- Wellbeing benefits
- Flexible or paid time off
- Paid parental leave
- Paid holidays