Opal Group is hiring a
Conference Coordinator in United States

Summary

The Conference Coordinator role at Opal Group involves managing event logistics, networking with industry professionals, and coordinating with speakers and sponsors. The position is remote but occasional travel may be required. It's an entry-level full-time job paying $33-40k annually.

Requirements

• Bachelor’s Degree
• Experience doing research and procurement
• Ability to work under pressure
• Strong interest in event planning
• Strong analytical and critical thinking skills
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
• Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization
• Engaging, professional, and diplomatic demeanor - Customer service focus
• Self-motivated and able to work both independently and as part of a team
• Strong attention to detail
• Experience with Salesforce is a plus
• Applicants should be available to work in the office one day per week as part of their duties

Responsibilities

• Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets
• Assist customers professionally during the execution of daily work and onsite at conferences
• Manage the coordination of internal Travel, Transportation, and Shipping arrangements
• Manage the coordination of VIP Speaker Travel
• Event management, planning, and logistics in all stages
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app
• Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
• Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc
• Complaint management from event participants
• Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations
• Manage registrations through databases
• Facilitate organizing and coordinating panel discussions (for speakers) before the event

Benefits

The position is remote