Remote Contracts Associate

Summary

The job is for a Contracts Coordinator at PrimeVigilance, a pharmacovigilance service provider. The role involves managing contracts, acting as the primary client contact, administering contracts, ensuring compliance with company policies, investigating budget variances, providing regular updates, tracking contract renewal periods, updating the sales tracking database, and mentoring Contracts Associates.

Requirements

• Ideally a Bachelor's degree in Life Sciences or Business Management
• A minimum of 1-2 years of work experience in a similar industry
• Strong initiative to learn
• Strong English written and oral communication skills
• Competent in Microsoft Word and Excel to intermediate level
• Ability to manage relationships and communicate with senior managers and directors

Responsibilities

• Work closely with Project Manager and Operations to determine scope of work for initial contracts and/or change orders
• Draft the initial contracts and/or change order with the information received from Operations and/or Commercial
• Act as primary client contact on mid to large-sized opportunities
• Administer contracts and change orders ensuring compliance with company policies acting as focus point for all communication with Legal, Finance, and Operations, and Commercial
• Discipline for resolution of contract issues
• Ensure all contractual documents and budgets undergo quality check and review
• Liaise with Project Managers, Finance and Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate
• Provide regular updates to Associate Director of Proposals & Contracts of the status of contract negotiations
• Track contract renewal periods and proactively prepare budgets for future years of the contracts
• Update the sales tracking database
• Ensure all fully executed contracts are distributed to the relevant parties
• Upload all contracts and corresponding budget files to internal SharePoint system using the agreed folder structure and file naming convention
• Act as a mentor/job coach to Contracts Associates
• Working independently under time pressure to meet tight deadlines. Must be able to manage workload and prioritise activities to ensure timely completion of assignments

Preferred Qualifications

SalesForce experience is desirable but not essential

Benefits

• Training and career development opportunities internally
• Strong emphasis on personal and professional growth
• Friendly, supportive working environment
• Opportunity to work with colleagues based all over the world, with English as the company language