Coordinator, Entity Management

Summary

Join GoGlobal as an Entity Management Coordinator and play a key support role in delivering entity management services and corporate governance to external clients across various jurisdictions. You will coordinate governance workflows, maintain accurate entity records, and ensure compliance. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, multi-region environment. Responsibilities include supporting Regional Leads, onboarding new clients, liaising with external partners, maintaining compliance calendars, and ensuring accurate record-keeping. The role requires a Chartered secretary designation or equivalent, a Bachelor's degree, and minimum 4 years of relevant experience. Strong attention to detail, organizational skills, and proficiency in English and Microsoft Office Suite are essential.

Requirements

• Chartered secretary, Bachelor's degree in Law, Business Administration or a related field (or equivalent experience)
• The candidate must possess a valid company secretary license or be eligible to hold one
• Min 4 years’ experience in corporate secretarial, legal administration, or governance support, ideally in a professional services or law firm setting
• Experience with corporate structures, multi-jurisdictional entities, and statutory compliance
• Strong attention to detail and organizational skills, with the ability to manage multiple client portfolios simultaneously
• Strong proficiency in written and spoken English is essential for this role
• Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook) and familiarity with governance tools or entity management systems
• Comfortable working across time zones in a global support environment

Responsibilities

• Support Regional Leads in managing service delivery for client portfolios across jurisdictions
• Assist with the onboarding of new clients, including gathering KYC documents and coordinating internal approvals
• Working closely with external partners to ensure seamless transition of clients’ records and data
• Support Regional Leads in liaising with clients and external partners
• Assisting with customer questions and providing on-the-spot status updates
• Facilitating client and/or external partner calls to provide updates on the status of open projects
• Maintain and monitor statutory compliance calendars and track key dates for client entities (e.g., annual returns, board meetings, filings)
• Ensure accurate and timely record-keeping of client information and corporate actions
• Identify and escalate potential compliance risks or anomalies in entity records
• Help implement process improvements and governance best practices within the entity management framework
• Maintain confidentiality of sensitive corporate information and ensure compliance with internal data governance policies

Preferred Qualifications

• Excellent communication and client service skills
• Familiarity with international corporate governance regimes and compliance practices
• Experience coordinating with third-party providers or managing outsourced processes is a plus
• Excellent communication and interpersonal skills with the ability to manage multiple external relationships diplomatically
• Confidence in managing stakeholder expectations and communicating complex requirements clearly
• Ability to work independently while contributing to a collaborative team environment

Benefits

• No timesheets
• We prioritize results over hours worked, focusing on quality of outcomes rather than tracking time
• We are not for sale
• We believe that financial success is a natural outcome of our work, not the primary goal
• We are a global team, built for those who want to go further
• A company small enough for your voice to be heard meaningfully, yet large enough to make a global impact
• Collaborating with a diverse, global and supportive team
• Built for the long-haul - no VC or PE pressure, just a focus on sustainable growth
• We operate with the benefits of a partnership without the complexities of a partnership
• Our hybrid partnership-corporate model offers all employees the opportunity to become a partner, while maintaining a streamlined corporate structure so that decisions are made quickly
• We do not offer equity plans
• Instead, we provide opportunities for outstanding employees to make partner and share in the profits
• We believe it's better to build lasting value than to chase a one-time payout
• We prioritize organic and sustainable growth
• We're proud of our own culture and prefer to grow it our way
• We're global
• We offer career opportunities across the world-whether it's new job roles or international locations
• English is our official language, but for many, it's our second language
• We embrace this and find it rewarding communicating with colleagues from all over the world
• We are not a family
• We operate more like a high-performing sports team where each individual's contribution is crucial to our collective success
• We keep things simple and collaborative
• Our structure makes it easy for teams to work together across borders so we can serve our clients with global needs more effectively
• Unlike big, siloed companies, we work seamlessly to handle international deals without the headaches of territorial ownership
• We believe in transparency and trust
• Every month, we share our financials with the team so everyone knows where we stand and what's coming next
• It's all about open communication, building trust and empowering every individual to be part of our journey
• We don't tell you what to think - we provide the information you need to make your own informed decisions
• We believe flexibility drives success
• Our company is built on trust, and that's why we embrace fully remote work, and hybrid options in some countries
• Forget rigid office routines - it's old school!
• This flexibility fuels productivity, strengthens our workforce, and ensures we remain agile in a fast-changing world