Course And Exam Administrator

Summary

Join Lingoda, a rapidly growing online language learning platform, as a Course & Exam Administrator! Based in Berlin or remotely in Germany, you will play a crucial role in supporting the company's mission to address the skilled labor shortage. Your responsibilities include managing administrative tasks, maintaining internal systems, and ensuring smooth operational processes. You will contribute to Lingoda's continued success as a leading educational institution for qualifying international professionals in healthcare. This position requires strong organizational and administrative skills, proficiency in digital tools, and excellent German and English language abilities. Lingoda offers a variety of benefits, including flexible work arrangements, professional development opportunities, and a supportive work environment.

Requirements

• Successfully completed commercial/administrative training or comparable qualifications and relevant professional experience in administration
• A structured and careful working style with a keen eye for detail
• Organizational talent and the ability to prioritize tasks and work efficiently, even under pressure
• Confident handling of digital tools and software such as CRM systems, project management tools (e.g., Asana, Trello), and G-Suite (Google Sheets, Gmail, Google Calendar, Google Slides)
• Very good German skills (C2) and solid English skills for communication in an international environment

Responsibilities

• Use your organizational and administrative skills to process correspondence (emails, mail, internal communications) and create, manage, and store documents, reports, and contracts in a structured manner
• Maintain internal systems, update data, and keep planning documents, such as education and resource plans, up-to-date
• Effectively utilize standardized processes and systems to monitor processes, generate reports, and reliably create new datasets
• Process absence requests via internal tools and support resource management by coordinating personnel and course resources
• Proactively track deadlines and tasks, and take on smaller projects and operational sub-tasks to increase team efficiency
• Manage contracts, invoices, and other administrative documents and ensure that all processes remain transparent and traceable
• Create offers, prepare invoices, and manage them in close cooperation with the relevant team

Preferred Qualifications

• Reliability and a solution-oriented attitude, enabling you to master challenges confidently
• Team spirit, enabling you to work closely with colleagues and promote smooth coordination
• Strong communication skills, enabling you to act professionally and clearly internally and externally
• Flexibility and commitment, which you contribute to achieve success together with us

Benefits

• Approachable managers and transparent communication - every voice counts at Lingoda!
• Company events and colleagues who always enjoy networking + budgets for team-building events!
• An integrative environment with great team spirit and passion for languages
• A well-structured and exciting onboarding process that sets you on the path to success!
• The possibility of working from home or in the office in the heart of Berlin
• Education fund, because we want our employees to grow
• Free access to our language courses
• Mental health programs
• Company social benefits and pension funds
• 28 vacation days per year
• Free snacks and drinks in the office
• The necessary modern hardware for your work (n.z. for freelancers)
• Flexible working hours