Director of Grants and Contracts

Summary

Join Centering Healthcare Institute as their Director of Grants & Contracts, reporting to the Vice President of Finance. You will lead the development and compliance of grants and contracts, building a new grants management function. This role involves managing a portfolio of grants and contracts, ensuring compliance, and collaborating with various teams. The Director will supervise staff, provide strategic direction, and align departmental goals with organizational objectives. The position requires significant experience in grant management, accounting, and administration within a non-profit setting. Centering Healthcare Institute offers a competitive salary and a comprehensive benefits package.

Requirements

• Be motivated by the mission of CHI and its Centering model with a strong commitment to health equity, racial justice, equity, inclusion, belonging, and values-centered work
• Have at least five years of experience leading grant management, accounting, and administration in a national nonprofit
• Have a track record of successful grant outcomes and deliverables and maintain compliance with all grants and agreements
• Demonstrate knowledge of financial systems, including journal entries and expenses
• Demonstrate experience and proficiency in accounting, budget development, and management
• Demonstrate experience and proficiency in managing full-cycle procurement processes
• Demonstrate experience and proficiency in project management and reporting
• Demonstrate experience and proficiency in implementing and/or managing a (CMS)
• Demonstrate experience and proficiency in building capacity of staff on matters related to grants and contracts management and compliance, including developing new policies, processes, and tools for an organization’s grants and contracts function
• Demonstrate experience and proficiency in developing USG cost proposals with a lens for contracts’ compliance and developing and reviewing teaming agreements and pre-teaming agreements
• Demonstrate experience and proficiency in developing, negotiating, and/or managing subcontracts
• Demonstrate experience and proficiency in managing organizational conflict of interest mitigation plans
• Demonstrate experience and proficiency in pre and post-award grants management
• Have excellent attention to detail; follow-through, communication, project and time management, and organizational skills
• Demonstrate resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems

Responsibilities

• Lead the development and compliance efforts for incoming and outgoing grants, funder and site contracts
• Review processes of all submitted grantee performance and budget reports for accuracy
• Monitor progress toward contracted goals
• Ensure appropriate use of funds
• Build out a new grants management function that also supports CHI’s reporting, financial analytics, and financial training
• Oversee a portfolio of grant awards and contracts that range from six-figure to multimillion-dollar gifts
• Create and manage systems, processes, and regulatory compliance of grant lifecycles
• Track and report on revenue and expenses across fiscal and contract years
• Ensure the timely completion of all grant deliverables
• Monitor budgets and on-schedule grant spending
• Facilitate internal and external reports
• Collaborate cross-functionally with the Grants Writer, as well as CHI’s Legal, Development, Programs, Revenue, and Finance teams to ensure a strong grants management process and procedure
• Develop, launch, and manage a new sub-department for grants and contract management and grants management programming that is replicable across CHI states and site-based work, supporting the incoming and outgoing grants function within CHI’s finance department, including creating new internal systems to review, track, monitor, and report on grant and contract activity across teams and departments
• Collaborate externally and work closely with the Development department on grant budgeting, reporting, and funder grant requests
• Support new system selection processes related to FPNA, Budgeting, and Forecasting Systems and spearhead all migration work related to grants, reporting, contracts, forecasting, modeling, and budgeting
• Develop, execute, and complete accurate grant award records through system reports, program/plan status updates, and deliverable outcomes tracking, including multi-year grants
• Manage the net-asset schedule, ensuring the accuracy of grant releases and full cycle contracts of new, existing, and/or contract and grant agreement renewals for a range of incoming and outgoing grants/contracts
• Manage GAAP and IRS requirements for grant and contract handling, recognition, execution, and review with Finance, using knowledge and understanding of IRS regulations to improve and develop various grant functions
• Work closely with the Senior Finance Analyst and the Legal and Risk team’s policy, standard operating procedures, resource development materials, and a range of new process and compliance guidance
• Co-lead and initiate grant contract meetings to ensure all parties are onboarded to grant requirements and support compliance tracking
• Set up compliance systems for department leads to ensure grant requirements are tracked, monitored, fully expensed and billed, and complied with across departments, collaborating with implementation staff to monitor and ensure timely completion of all grant deliverables
• Set up clear grant controls for early detection of grant non-compliance ahead of funder reports
• Track financial reporting requirements and forms for all grants and work with the Grants Writer on a reporting schedule for financial report-outs
• Support Finance in setting up grant billing, disbursement, and budget modification requests as needed
• Monitor budgets both on contract and fiscal year, to ensure appropriate and on-schedule grant revenue draw down or billing and spending and coding accuracy
• Ensure data integrity and compliance with public and private funders
• Partner with the Contracts team on contract and grant cycle process reviews
• Partner with the Grants Writer to review all RFP’s and fiscal responsibility during the consideration phase of the grant to ensure CHI can remain in compliance with the grant before the RFP is submitted
• Partner with Grants Writer, Chief Development Officer, and Development team’s senior leadership to ensure ongoing compliance with contracts, grant agreements, and regulatory standards
• Manage the Senior Finance Analyst, who also has a dotted line to the Vice President of Finance, working with and supporting them on: creating reporting, modeling, analytics, and new scenario-planning processes; grant submissions, budgets, and reporting, as well as building out new systems and processes for each; creating presentations and financial resource library materials; grant and organization-wide budgeting processes; co-leading budget owner training for capacity-building around finance
• Partner with executives and development staff for relationship stewardship and respond to internal department inquiries with the highest level of accuracy, timeliness, and professionalism
• Ensure that activities function within the parameters of CHI policy by coordinating work with key internal stakeholders within and across staff functions, including but not limited to Finance, Quality Outcomes Research & Analytics, Office of Health Equity, Research, Development, Advocacy, and Communications staff

Preferred Qualifications

Have experience with Salesforce, Sage Intacct, Divvy, Ramp, and Concur

Benefits

• Health, dental, and vision insurance
• 14 paid holidays
• A 401(k) retirement plan with a 100% matched employee contribution of up to 6%
• Flexible vacation time (unaccrued vacation time that full-time eligible staff can utilize after three months working with CHI)
• Many other health and wellness offerings
• Remote work
• The role can be based anywhere in the continental U.S