Document Controller

Summary

Join a dynamic and well-established architecture and interior design studio in Dubai as a Document Controller. You will play a vital role in ensuring smooth documentation processes across all interior design projects, maintaining accuracy, consistency, and timely distribution of documents. Responsibilities include organizing, scanning, and archiving project documents, reviewing documents for accuracy, updating technical documents, and ensuring timely distribution to internal and external stakeholders. You will maintain document control registers, create and manage templates, support team members and clients with documentation retrieval, and oversee documentation flow across departments. The role also involves handling sensitive information confidentially, preparing project reports, and managing client procurement portals. This is a permanent, full-time, remote position.

Requirements

• 2–4 years of experience in a document control or project coordination role, preferably within the design, architecture, or construction industry
• Strong understanding of project management processes and document lifecycle
• Excellent written and verbal communication skills in English
• Highly organized with a keen eye for detail
• Proactive problem-solver with the ability to work independently
• Strong multitasking skills and ability to prioritize workload in a dynamic environment
• Professional, personable, and team-oriented

Responsibilities

• Organize, scan, copy, and archive project documents in both digital and physical formats
• Review documents for accuracy and completeness, including contracts and project-related materials
• Update and maintain technical documents such as manuals, workflows, and specifications
• Ensure timely distribution of project documentation to internal teams and external stakeholders
• Maintain and regularly update document control registers, including post-contract records
• Create and manage document templates to standardize internal processes
• Support team members and clients in retrieving documentation when required
• Oversee documentation flow across departments to ensure consistency and accuracy
• Handle sensitive information with a high degree of confidentiality
• Prepare project reports and summaries as needed
• Manage client procurement portals and ensure compliance with submission requirements

Preferred Qualifications

Confident user of MS Office, especially Word and Excel; familiarity with document management systems is a plus

Benefits

• Remote
• Work Schedule: Monday – Friday | 9:00 AM - 6:00 PM