Equipment Finance Loan Documentation

Summary

Join Altius Search Group as an Equipment Finance Loan Documentation Specialist supporting a Captive Finance Program. You will be responsible for documenting, closing, and funding transactions, interfacing with clients and internal teams. This role requires coordinating with multiple parties to ensure excellent client experience and adherence to policies and procedures. You will manage the entire transaction documentation and closing process, proactively managing work queues and ensuring compliance. The position demands strong attention to detail, problem-solving skills, and effective communication. Success in this role requires proficiency in loan documentation, collateral, and lien perfection.

Requirements

• 3-5 years experience with commercial loan documentation in the equipment finance industry
• Proficient knowledge of loan structures and documentation needs/requirements
• Knowledge of loan documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches, vehicle titling needs
• Working knowledge of bank accounting/boarding systems
• Proficient with all Microsoft Office products
• Strong attention to detail
• Practical problem-solving and analytical skills, with the ability to handle and prioritize multiple tasks
• Ability to work independently, with minimal direction
• Solid decision-making skills
• Solid verbal and written communication skills, with a team player attitude
• Comfortable interacting with corporate customers and peers
• Ability to meet deadlines under pressure

Responsibilities

• Manage the entire transaction documentation and closing process for Equipment Finance transactions
• Be an active member of the deal team working directly with the client and internal team to ensure that policy, compliance, and regulatory matters necessary for closing are addressed early in the process
• Effectively manage and prioritize work queues for new lease/loan transactions
• Proactively manage work-in-progress within the closing calendar, balancing multiple internal and external stakeholders' needs
• Ensure transactions are documented and closed per the instructions and conditions stated in the credit and asset management approval memo(s)
• Work with their manager to determine, obtain, and analyze required due diligence items including, but not limited to: Know Your Customer Requirements, UCC searches, Proof of insurance, Entity Corporate documents, Assignment documents, UCC-1/UCC-3 preparation, Invoices/Proof of Payment, MSO/Titles
• Confirm that the wire instructions provided by the vendor or customer are correct and accurate
• Prepare appropriate documentation in compliance with the terms of the request
• Obtain all necessary approvals, including accounting, tax, pricing, and legal, to ensure that
• Work with their manager to determine if enlisting assistance from legal counsel to advise on specific transaction issues and unresolved legal matters about transaction documentation is required
• Promptly and accurately determine when all underwriting, pricing, and equipment management approval conditions for funding have been satisfied. Take appropriate actions to resolve deficiencies and, if unable to resolve themselves, escalate disputes to a proper level
• Ensure effective communication and coordination with applicable departments to finalize interim draws
• Thoroughly understand lease/loan documentation and other source data to ensure proper boarding of all transaction aspects into the accounting system
• Board lease/loan transactions to the accounting system
• Take proactive steps to ensure that follow-up items are received promptly and timely
• Ensure all goals and departmental service standards are met
• Escalate issues to appropriate personnel as necessary
• Participate in projects as assigned
• Present suggestions on efficiency improvements for the department

Preferred Qualifications

A bachelor’s degree in business (e.g., business administration, finance, or accounting) or equivalent work experience