Event Content Planner

Summary

Join The Linux Foundation's Event Content team as an Event Content Planner! You will orchestrate program committees, manage conference CFPs using Sessionize, coordinate communications with speakers, oversee project plans, and prepare conference schedules. This role requires managing speaker logistics, proofreading event materials, and supporting virtual event platforms. You will partner with cross-functional teams and provide onsite support for events, requiring regular domestic and international travel. The ideal candidate possesses 4+ years of event content management experience, proficiency in various software, exceptional communication and collaboration skills, and a Bachelor's degree.

Requirements

• Experience : 4+ years in event content management with a strong focus on technical production, virtual platforms, and event apps
• Skills : Proficiency in Google Workspace, WordPress, Adobe products, Sessionize, Asana, Sched.com, and Cvent. Strong aptitude for quickly learning and applying new software
• Communication : Exceptional verbal and written skills with meticulous attention to spelling, grammar, and detail
• Collaboration : Proven ability to build positive relationships with geographically dispersed stakeholders, including technical teams and executives
• Organization : Adept at managing multiple projects simultaneously, setting priorities, and delivering under pressure
• Adaptability : Thrives in fast-paced, dynamic environments with a solution-oriented mindset
• Leadership : Self-motivated and dependable; a collaborative team player with strong strategic thinking and problem-solving abilities
• Flexibility : Availability for early morning/late evening calls across time zones. Ability to travel domestically and internationally up to 12 times per year
• Education : Bachelor’s degree required
• Physical Requirements : Ability to sit or stand for long periods and lift/move up to 40 lbs

Responsibilities

• Orchestrate program committees and stakeholders to manage deliverables such as Call for Papers (CFP), session scheduling, presentation reviews, and onsite logistics
• Drive regular communication with stakeholders and committees to align on needs, goals, and specifications
• Create and manage conference CFPs using Sessionize for 15+ events annually, including system setup, reviewer assignments, messaging, and website updates
• Coordinate communications with speakers, program committees, and reviewers; host calls and meetings as needed
• Oversee project plans, schedules, and reporting for content programs, ensuring deadlines are met and submission statuses are updated
• Lead speaker communications, including managing speaker inboxes and addressing inquiries related to CFP submissions, scheduling, and logistics
• Prepare and maintain conference schedules in scheduling tools while managing speaker logistics (notifications, bios, headshots, co-speaker coordination, and schedule updates)
• Proofread and edit event materials, such as websites, signage, and speaker guides, ensuring content accuracy and consistency
• Manage keynote programs onsite at up to 15 conferences annually, collaborating with speakers, emcees, and AV teams from setup to teardown
• Support virtual event platforms by managing speaker-related content, pre-recorded talks, and quality control checks
• Partner with cross-functional teams to ensure successful event execution aligned with goals and objectives
• Develop and refine event processes, documentation, and timelines
• Provide onsite support for events, including overseeing pre-planning responsibilities and handling additional tasks. Regular domestic and international travel, including weekends, is required

Preferred Qualifications

• Experience with open-source software and communities
• Familiarity with application management systems and/or Sessionize
• Previous remote work experience
• Experience with international events
• Proficiency in a second language

Benefits

• Competitive salary
• Work with a respected, high-performing team that collaborates and supports one another
• Opportunities to travel globally and immerse in innovative tech communities
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to IRS limit)
• Fully remote work environment
• ���Focus Fridays’ for uninterrupted work