Event Planner

Summary

Join The Linux Foundation's Event Services group as a highly-organized and results-driven Event Planner. You will plan, manage, and deliver B2B events and conferences, both independently and as part of a team. Responsibilities include logistical planning, vendor management, and on-site support. The ideal candidate has 4+ years of event management experience in B2B conferences, strong project management skills, and excellent communication abilities. The position requires approximately 30% domestic and international travel and is a remote position open to applicants who can work North American time zone standard business hours. The Linux Foundation offers a competitive salary, outstanding health benefits, unlimited PTO, and a 100% 401k match.

Requirements

• 4+ years of event management experience in B2B conferences, ideally in tech
• Extremely detail-oriented with impeccable project management skills
• Organized, and able to prioritize and juggle/meet multiple deadlines
• Concise and effective verbal and written communication with strong attention to spelling and grammar
• Ability to thrive and effectively deliver in a fast-paced, ever-changing environment; comfortable with changing priorities, last-minute pivots, and willing to roll up your sleeves to ‘get the job done’
• Helpful and humble with a hospitality-driven and service-oriented attitude
• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills
• Ability to manage tasks, time, and schedule with limited supervision
• Ability to work collaboratively with clients, vendors, and team members; comfortable interacting with a wide range of community members, from C-level executives to technical programmers
• Self-motivated — you take pride in your work and performance
• Excellent relationship-building skills including a team-oriented, positive approach
• Strong business/office applications proficiency (eg: MS Office, Google Apps, Slack, Zoom, and Asana) and event technologies proficiency (apps, registration, etc.) with a proven ability to pick up new software quickly
• Proficiency with virtual event/webinar/content hosting platforms (e.g., Accel Events, Hopin, MeetingPlay, Vimeo, Zoom, YouTube, etc.) with a proven understanding of system integrations to support the complex technology landscape needed for large-scale digital events
• A degree in events, marketing, communication, business, or related field

Responsibilities

• Plan, manage and successfully deliver B2B events and conferences, both wholly and as part of a larger team
• Event management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design
• Work collaboratively with other team members, across the organization, with community members, and with vendors
• Create new, or update existing processes, documentation, timelines, and to-do lists where it relates to event responsibilities
• Create and proofread event materials (including copywriting) for website, signage, registration, attendee/speaker/sponsor communications
• Provide on-site support for events, including overseeing execution of areas of pre-planning responsibility as well as other tasks as assigned
• Provide customer support to attendees and other event stakeholders
• Work closely with internal cross-functional teams for successful execution of events and to meet event goals and objectives
• Act as a skilled negotiator with proven experience finding creative ways to do more with less, and a track record of staying on budget
• Work with external vendors on the creation and timely delivery of conference deliverables

Preferred Qualifications

• Experience with open source software and communities
• Prior experience with Cvent, Google Workplace, Asana, Adobe and Wordpress
• Previous experience working remotely
• Previous experience with international events
• Proficiency in a second language

Benefits

• Competitive salary
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to the IRS-defined limit per year)
• Travel around the world
• Work with a respected, high-performing team that works collaboratively and supports each other
• Work from home, forever!
• ���Focus Fridays’