Executive Assistant

Summary

Join Big Health as a detail-obsessed, proactive Executive Assistant supporting the Executive Leadership Team (ELT), including the CEO, CMO, and CPTO. This critical role ensures smooth operations by managing executive calendars, meetings, and travel. The ideal candidate thrives in ambiguity, adapts quickly to shifting priorities, and works independently. This remote position prefers candidates in the Eastern or Central time zones. Responsibilities include complex scheduling, expense management, travel logistics, meeting preparation, event coordination, and support for strategic initiatives. The role requires 3+ years of executive support experience, strong organizational and communication skills, advanced Google Suite proficiency, and the ability to maintain confidentiality.

Requirements

• 3+ years of experience or equivalent in an executive support level capacity with increasing responsibilities
• Thrives in fast-paced environments and can pivot quickly as priorities evolve
• Proven ability to follow up and follow through on all projects
• Excellent organizational, interpersonal, communication, and team skills
• Able to observe and maintain the utmost confidentiality
• Advanced-level Google Suite Proficiency
• Demonstrated ability to work independently with minimal direction

Responsibilities

• Manage complex scheduling and calendar coordination for the CEO, CMO, and CPTO, prioritizing based on business impact and urgency
• Schedule meetings with the full Executive Leadership Team and highly cross-functional stakeholders
• Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required
• Own all aspects of expense management for the CEO, CMO, and CPTO, including report processing, receipt tracking, and timely reimbursement coordination
• Manage executives’ travel logistics for conferences and in-person meetings, both internal and external (CEO, CMO, CPTO)
• Schedule, prepare, and organize important materials including agendas and slide decks for monthly All-Team meetings and Board meetings, and support facilitating monthly All-Team meetings
• Manage logistics for meetings and events, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering
• Lead logistics for virtual and offsite events, including venue selection, travel arrangements, and vendor coordination
• Quarterly ELT meetings when applicable, in-person board meetings when applicable, company-wide offsites
• Support coordination of securing accommodations, meals, activities, transportation, meeting spaces, etc
• Support various strategic initiatives and ad-hoc projects as needed
• For select, to be named projects, coordinate with various cross-functional stakeholders to ensure smooth operations, effective communication, tracking and helping drive completion of key deliverables, following up on outstanding items, and overseeing overall performance of the organization
• Maintain confidential information for the business and ELT and ensure information is handled appropriately
• Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management and ELT

Benefits

• Enjoy benefits including a generous vacation policy, professional development fund, flexible working arrangements, and more
• Competitive salary packages including stock options