Executive Assistant

Summary

Join cargo.one, a fast-growing Series B company, as an Executive Assistant supporting the co-CEOs and senior leadership team. You will play a crucial role in a dynamic, high-growth environment, ensuring executives remain focused and effective. This is a remote position, primarily based in Europe, with regular in-person meetings. Responsibilities include managing complex calendars, handling communications, organizing travel, preparing for meetings, coordinating projects, and providing occasional personal administrative support. The ideal candidate possesses 4+ years of experience supporting senior executives in fast-paced environments and demonstrates strong communication, organizational, and interpersonal skills. cargo.one offers a remote-friendly work environment, a home office budget, team trips, unlimited co-working options, and 24 paid vacation days.

Requirements

• 4+ years of experience supporting senior executives in fast-paced, high-performance environments (e.g. high-growth startups, consulting, investment banking, or top-tier law firms)
• Willingness and effort to understand the business context of the SLT to proactively engage with internal and external stakeholders to help prioritise the SLTs time around our business goals
• Proven track record of juggling multiple priorities and staying two steps ahead
• Strong written and verbal communication skills in English (German is a big plus)
• High level of discretion, trust, and emotional intelligence
• A proactive attitude, an eye for detail, and a calm presence under pressure
• Comfort using tools like Google Workspace and Slack

Responsibilities

• Own and manage complex calendars, coordinate internal and external meetings across time zones
• Handle inbox management, communications, and preparation for key meetings
• Organize travel arrangements, logistics, and itineraries for executive travel
• Take ownership of meeting prep, including agendas, note-taking, and follow-ups
• Act as a reliable partner in coordinating cross-functional projects and internal priorities
• Occasionally support with personal admin or logistics
• Be a trusted gatekeeper, communicator, and thought partner to the leadership team

Benefits

• Home office budget of €650 which can be used to purchase items such as a desk, chair, mouse, keyboard & monitor, etc. in addition to the laptop that we will have delivered to you prior to your starting date
• Offsite fun & team trips since there’s nothing more important than culture and team spirit. We meet twice a year as a company and also have opportunities to  meet as a team
• Unlimited co-working options through our partner desana all around the world
• 24 paid vacation days on top of the bank holidays