Executive Assistant

Summary

Join Fandom as an Executive Assistant and provide high-level support to the CHRO and CFO in a dynamic, flexible (remote-first) role based in San Francisco. You will manage calendars, travel, expenses, and meetings; prepare materials for meetings; provide organizational support; take meeting minutes; arrange events; act as a point of contact; assist with special projects; track progress on initiatives; support presentation preparation; facilitate collaboration; identify process improvements; and work with key leaders. This role demands strong organizational, communication, and problem-solving skills, along with experience supporting C-level executives. The ideal candidate is proactive, resourceful, detail-oriented, and thrives in a fast-paced environment. This is an opportunity to go beyond traditional EA responsibilities and play a key role in a high-growth organization.

Requirements

• 5+ years of experience supporting C-level executives
• Strong interpersonal, oral, and written communication skills, with the ability to influence and build relationships
• Exceptional organizational, time management, and multitasking abilities, effectively handling multiple high-priority tasks
• Highly proactive, resourceful, and able to anticipate and solve problems independently
• Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress
• Detail-oriented with strong strategic thinking skills, ensuring priorities are effectively managed
• Tech-savvy with expertise in G Suite (Google Cloud) and project management tools
• A natural problem solver who takes initiative, drives change, and seeks efficiency improvements
• High level of discretion and integrity in handling sensitive and confidential information
• Intensely driven, proactive, and entrepreneurial-minded, always striving to improve processes and outcomes
• Maintain an organized workflow, ensuring inbox zero and clear communication channels by the end of each day

Responsibilities

• Manage the CHRO’s and CFO’s daily calendar, travel arrangements, expenses, meetings, and event logistics
• Prepare the CHRO and CFO for upcoming meetings by conducting research, preparing reports, and gathering necessary materials
• Provide organizational support by tracking action items, deadlines, and deliverables, ensuring follow-through
• Take detailed meeting minutes, coordinate follow-up actions, and maintain records of key interactions with clients, partners, and internal stakeholders
• Arrange corporate and special events, including leadership offsites, all-hands meetings, and industry engagements
• Act as the point of contact between the CHRO and CFO and employees, clients, and partners, ensuring effective communication and seamless information flow
• Assist in coordinating special projects that support Human Resources and/or G&A strategies and operations
• Help track progress on key initiatives, ensuring accountability and timely execution
• Support the CHRO and CFO in preparing internal and external presentations, executive reports, and board materials
• Facilitate cross-functional collaboration by ensuring key priorities and objectives are communicated effectively
• Identify opportunities for process improvements that enhance team efficiency and organization
• Work closely with key functional leaders and partners to help ensure smooth execution of CHRO and CFO-led initiatives

Preferred Qualifications

• Prior experience assisting a CEO, CHRO or CFO is a plus
• You have a strategic mindset while being execution-focused —able to balance both short-term priorities and long-term vision
• You thrive on bringing order and organization , ensuring the CHRO’s and CFO’s offices run seamlessly
• You anticipate challenges, solve problems before they arise, and operate with a high degree of independence
• You have a deep passion for Human Resources and G&A organizations and an interest in HR, Finance, Corporate Development and business strategy
• You’re an influential team player who builds strong relationships and effectively communicates across the company

Benefits

• Salary Range = ($82K - $125K)
• Vibrant team culture
• Comprehensive Medical, Dental, Vision
• Training (unlimited Udemy + more)
• Flexible working hours and time off
• Equity & Retirement Programs including 401K match
• Paid Parental Leave
• International work environment with start-up culture