Executive Assistant

Summary

Join our team as a proactive and highly organized Executive Assistant (EA) supporting a Founder and CEO in the venture capital industry. You will play a key role in streamlining operations, managing the executive's calendar and communications, and ensuring smooth day-to-day management. This full-time, remote role requires a high level of independence, attention to detail, and strong organizational skills. Responsibilities include managing email, scheduling appointments, coordinating travel, and creating a knowledge base. You will also handle confidential information, conduct research, and serve as a liaison between executives and stakeholders. The ideal candidate has 2-3 years of experience as an EA, a Bachelor's degree, and C2 English proficiency.

Requirements

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree in Business Administration, Communications, or related field preferred
• A proven track record of supporting executives in a virtual setting is required
• C2 level proficiency in English, both written and spoken
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively
• Vendor relationship management
• Handle vendor payments and invoicing
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion
• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent)
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet
• A noise-canceling headset with a microphone for clear communication

Responsibilities

• Triage the Executive's email inbox and respond to emails on the Executive's behalf
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion
• Prepare, proofread, and edit presentations, reports, and other documents
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high-quality Standard Operating Procedures (SOPs)

Preferred Qualifications

• Nice to have knowledge of Bluevine for ACH payments
• International experience

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months