Executive Assistant

Summary

Join Intradiem as an Executive Assistant to the Chief Executive and Chief Financial Officers, providing critical support and enhancing their effectiveness. Manage their schedules, minimizing time spent on emails and meetings. Handle emails, attend meetings, and prepare summaries. Review and approve expense reports. Manage travel arrangements and logistics for off-site meetings. Collaborate with the Chief of Staff to support the President & Co-CEO. Provide general administrative support to other employees, including meeting coordination, travel arrangements, and employee events. Conduct all business according to Intradiem policies and procedures. Perform other duties as assigned.

Requirements

• Experience working at the Executive Assistant level with senior management and senior-level clients, preferably at the Board level
• Ability to manage complex and highly confidential information
• Comfortable working autonomously and across multiple tasks
• Extremely accurate and detail-oriented
• Knowledge of advanced MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent social skills, able to operate with diplomacy, tact, and empathy
• Has a high degree of personal organization, self-management, and resourcefulness
• Able to work independently and think proactively
• Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice

Responsibilities

• Support the Chief Executive and Chief Financial Officers to enhance their effectiveness by providing critical support
• Manage the schedule and minimize time spent on email, meetings/calls
• Respond and handle emails and other work where possible
• Attend meetings and provide summaries for review as requested
• Review and approve expense reports for direct reports
• Handle and manage all travel arrangements (air, hotel, transportation, itinerary)
• Handle all logistics for off-site management meetings
• Work closely with the Chief of Staff to support the President & Co-CEO
• Process expense reports
• Provide general administrative support to other employees, such as meeting coordination and scheduling, travel arrangements, and teambuilding events
• Provide support and coordination of employee events as needed
• Conduct all business in accordance with Intradiem policies and procedures
• Perform all other duties as assigned

Benefits

Visa sponsorship is available for this position