Executive Assistant

Summary

Join Nava Benefits, a modern benefits brokerage, as a highly organized and detail-oriented Executive Assistant providing full-time support to four executives. You will manage calendars, create presentations, maintain documentation using Notion, coordinate travel, and assist with carrier appointment coordination. The role requires strong proficiency in Google Workspace and experience with Notion and Ramp. You will also plan small company offsites and manage expenses. The ideal candidate possesses excellent communication skills, strong attention to detail, and a proactive mindset. This remote-first company offers a dynamic and inclusive work environment.

Requirements

• Minimum 2 years of experience in an administrative or executive assistant role, preferably supporting multiple leaders in a fast-paced environment
• Strong proficiency with Google Workspace (Sheets, Slides, Gmail, Calendar, Drive)
• Experience using Notion for project tracking, documentation, or team collaboration
• Comfortable with Slack, Zoom, and other collaboration tools
• Excellent written and verbal communication skills
• Experience with Ramp or similar expense tools
• Strong attention to detail, with a proven ability to manage multiple priorities with shifting deadlines
• Proactive mindset and a "no task is too small" attitude
• Ability to work independently and remotely with minimal supervision

Responsibilities

• Provide calendar and scheduling support to four executives, including internal and external meetings, recurring check-ins, and ad hoc requests
• Create and manage Google Spreadsheets and Google Slides for presentations, tracking, and reporting
• Maintain and organize documentation, notes, and task tracking using Notion
• Coordinate travel arrangements including flights, hotels, ground transportation, and itineraries
• Assist with carrier appointment coordination including forms, submissions, and login credential management
• Monitor and manage email (Gmail) and Slack communications as requested
• Help plan and organize small company offsites, including vendor coordination, logistics, and maintaining the event budget
• Track and manage expenses using Ramp and ensure accurate and timely submissions
• Support other administrative functions such as file organization, meeting notes, and reminders
• Collaborate cross-functionally to ensure executive needs are met with a high degree of confidentiality and professionalism
• Maintain an organized task list and follow through on action items without needing follow-up

Preferred Qualifications

Salesforce experience is a plus, but not required

Benefits

• Medical insurance, including a $0 premium HDHP plan for individuals, Dental, Vision, Telehealth and Virtual Primary Care Visits, OneMedical membership, Wellhub, and a $50 monthly benefit to improve your mental or physical health
• Stock options, 401(k) with a $2,000 match, FSA, HSA, and access to Origin Financial
• Flexible PTO, 12 weeks of paid parental leave with 2 weeks of transition time, $50 monthly connectivity reimbursement, and company-paid short-term disability, long-term disability, and life insurance, with additional voluntary benefits like supplemental life, AD&D, hospital indemnity, accident, and critical illness coverage
• $25-30/hour, depending on experience
• $1,000 home office setup stipend and access to an Employee Assistance Program (EAP)