Executive Assistant

Summary

Join Pearl and work remotely as an Executive Assistant for an established investment firm focused on acquiring and growing small to mid-sized businesses. You will be the right hand to the Founder and CEO, managing both professional and personal tasks, requiring strong organizational skills, discretion, and communication abilities. This role offers a dynamic work environment, flexibility, growth opportunities, and the chance to directly impact the firm's leadership.

Requirements

• 3+ years of experience as an Executive Assistant or Personal Assistant, preferably supporting a CEO or Founder
• Proven ability to manage both professional and personal matters for high-level executives
• Proficiency in Google Workspace, Microsoft Office (Word & PowerPoint), and communication platforms
• Experience using ChatGPT or similar AI tools for drafting and research
• Excellent written and verbal communication skills
• Highly organized with the ability to prioritize tasks and manage time independently
• Strong discretion, judgment, and problem-solving ability

Responsibilities

• Coordinate complex calendars, appointments, and meeting schedules
• Handle communications—screen, triage, and respond to emails, calls, and correspondence
• Prepare PowerPoint decks, reports, and professional documents
• Coordinate with universities for intern postings, screen applicants, and conduct initial interviews
• Support project management by tracking timelines and deliverables
• Transcribe AI-generated meeting notes and follow up on action items
• Conduct online research to support business decisions and strategic planning
• Schedule and manage personal appointments, events, and travel
• Book flights, accommodations, and transportation for personal and business trips
• Handle personal errands such as online purchases, gift sourcing, and special requests
• Support household operations by scheduling repairs, coordinating vendors, and organizing events
• Manage personal communications with discretion and efficiency
• Maintain strict confidentiality across all personal and business matters
• Operate with integrity and professionalism at all times

Preferred Qualifications

• Bachelor’s degree
• Experience working in investment firms, startups, or high-growth environments

Benefits

• Be part of both strategic business initiatives and meaningful personal support
• Enjoy the benefits of a remote-first role with purpose-driven autonomy
• Join a team that values continuous improvement and professional development
• Your work directly influences the efficiency and effectiveness of an investment firm’s leadership