Executive Assistant

Summary

Join Pearl Talent as a fully remote Executive Assistant, providing high-level administrative support to the leadership team. Manage complex calendars, communication, travel arrangements, and special projects. You will act as a trusted partner to executives, ensuring operational efficiency and seamless execution of daily tasks. This role demands exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced environment. Pearl Talent offers a generous compensation package including ample paid time off, direct mentorship, learning and development opportunities, global networking, and flexible hours to support work-life balance. We are looking for candidates with proven experience as an Executive Assistant, supporting C-suite executives, and proficiency with various productivity and collaboration tools.

Requirements

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives
• Proficiency with productivity and collaboration tools like Google Workspace, Trello, Slack, and Microsoft Office Suite
• Exceptional organizational and multitasking skills, with attention to detail
• Excellent written and verbal communication abilities
• Ability to handle confidential information with discretion
• Proactive, self-starter attitude with strong problem-solving skills

Responsibilities

• Manage complex calendars across time zones and coordinate internal and external meetings
• Draft, review, and oversee executive emails, reports, and presentations
• Track progress on initiatives using tools like Trello and Notion to ensure deadlines are met
• Coordinate comprehensive travel arrangements and manage itinerary updates
• Process expense reports, organize document systems, and order office supplies
• Post organic content across social media platforms and support branding efforts
• Act as a liaison between executives and stakeholders, fostering professional relationships

Preferred Qualifications

• Familiarity with project management tools such as Notion or Trello
• Experience with financial tools like QuickBooks or Ripping
• Exposure to social media management and content creation
• Prior experience working in fast-paced tech, startup, or innovation-driven environments
• Familiarity with secure communication tools and VPNs

Benefits

• Fully remote—work from anywhere
• Ample paid time off to rest and recharge
• Grow through guidance from international industry experts
• Ongoing access to resources for professional growth
• Work and connect with professionals around the world
• Flexible hours that support a healthy work-life balance