Executive Assistant

Summary

Join Smartcat, a rapidly growing Series C company, as a highly trusted Executive Assistant to the CEO. You will be responsible for managing the CEO's calendar, inbox, and travel arrangements, prioritizing communications, and preparing materials for key meetings. This role requires strong organizational and communication skills, proficiency in G-suite, and experience in a similar administrative role. The ideal candidate is highly discreet, proactive, and passionate about Smartcat's mission. Smartcat offers a fully remote work environment, a global team, and the opportunity to contribute to a rapidly expanding company in a high-impact role. This position provides the chance to work in a dynamic and innovative environment, making a significant contribution to a company transforming the multilingual content industry.

Requirements

• Fluency in English, both spoken and written; Russian is a strong plus
• 1+ years prior experience in a similar (administrative) role
• Outstanding organizational, time management and multitasking skills, strong attention to detail
• Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc
• Strong analytical skills: ability to critically assess options and make responsible choices
• Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly
• High discretion, loyalty, and proactive attitude
• Someone passionate about the company’s mission and eager to contribute
• Comfortable with ambiguity and self-managing in a highly intense startup environment
• Ability to work in EST timezone

Responsibilities

• Own and independently manage the CEO’s calendar, inbox and travel arrangements
• Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders
• Coordinate hiring processes for leadership roles handled by the CEO
• Prepare briefing notes, background summaries, and context for key meetings
• Upon request: search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc
• Manage and contribute to special projects as needed
• Support personal administrative tasks and errands as needed

Preferred Qualifications

Experience with Greenhouse, Slack, Notion, Miro is a plus

Benefits

Fully remote team