Executive Assistant

Summary

Join Zipdev as a results-driven, data-oriented Executive Assistant to support a fast-paced executive. You'll be responsible for managing the executive's calendar, CRM, and data, creating SOPs and templates, and providing email and communication support. You'll also assist with social media and personal branding, optimize tech and AI tools, and contribute to long-term growth. This remote position offers a 40-hour workweek, 10 business days of vacation, 5 national holidays, 5 company holidays, parental leave, health care reimbursement, active lifestyle reimbursement, quarterly home office reimbursement, payroll deduction purchase plans, longevity bonus, continuous learning bonus, and access to training and professional development platforms.

Requirements

• 3+ years of experience as an Executive Assistant or similar operations/admin role
• Highly organized, detail-oriented, and proactive in anticipating needs
• Strong experience with Calendly, CRMs (e.g., HubSpot, Salesforce), Gmail, and productivity tools
• Comfortable with communication via email, text, and various online platforms
• Familiar with social media platforms (LinkedIn, Facebook groups, etc.)
• Interest in or experience with AI tools and tech innovation
• Excellent written and verbal communication skills
• A self-starter who is resourceful and eager to contribute to long-term growth
• Currently living in Latin America
• Work remotely Monday - Friday, 40 hours a week (no weekends)

Responsibilities

• Manage and coordinate the executive's calendar
• Schedule meetings via Calendly, text, and Intermedia
• Ensure appointments are organized, confirmed, and running on time
• Upload and manage contact information from networking and back-office platforms
• Maintain an organized CRM by properly tagging and segmenting leads
• Keep all data accurate, updated, and easily accessible
• Document workflows and standardize recurring processes
• Create templates for repeated tasks (emails, onboarding, communications, etc.)
• Continuously improve SOPs for efficiency and scalability
• Monitor and respond to emails and text messages on the executive’s behalf
• Draft and send follow-ups, meeting confirmations, and key communications
• Ensure communication tone is professional, clear, and aligned with the executive’s voice
• Assist with promoting content and thought leadership across social media groups and platforms
• Maintain consistency in personal brand messaging
• Engage with relevant communities to expand visibility and influence
• Stay current on the latest AI tools and productivity platforms
• Recommend and implement tools that boost efficiency and automate repetitive tasks
• Support onboarding and integration of new technologies into daily workflows

Benefits

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms