Executive Assistant - Product Design & Strategy

Summary

Join Smartsheet as a highly organized and proactive Executive Assistant, providing comprehensive support to multiple Vice Presidents in Product Design & Strategy. You will be a vital partner, helping them navigate a fast-paced environment and drive critical product initiatives across time zones. Responsibilities include managing communications, calendaring, and travel arrangements; planning events and meetings; defining and building work processes; and managing expenses. You will also collaborate with teams, craft correspondence, and build relationships with stakeholders. This hybrid-eligible role reports to the VP of Design in Bellevue and requires 5+ years of relevant experience supporting multiple executives.

Requirements

• 5+ years of relevant experience in an Executive Assistant or similar role, preferably supporting multiple executives in a fast-paced environment
• Passion for using your skills and experience to improve team culture and effectiveness
• Technologically savvy with proficiency in G-Suite: Gmail, Google Slides, Google Docs, Zoom, etc
• General curiosity in Smartsheet as a tool and eagerness to learn and incorporate it into your daily tasks
• Exceptional organizational and communication skills, attention to detail, and follow-through
• Demonstrated ability to work with internal and external stakeholders
• Ability to manage highly sensitive or confidential situations with integrity and professionalism
• An ability to handle shifting priorities, frequent changes, and show grace under pressure, especially when coordinating across multiple time zones

Responsibilities

• Manage communications and calendaring on behalf of Executives, ensuring seamless coordination across different time zones
• Serve as a strategic partner to the VPs, helping them support their teams and act as a liaison with company leaders, customers, partners, board members, and other teams on behalf of the Product Design & Strategy VPs
• Plan and coordinate internal and external events and meetings
• Define, build, and own multiple work processes for yourself, your leaders, and the organization
• Manage expense reports and corporate credit cards for yourself and your leaders
• Arrange complex travel plans and itineraries as needed for VPs, including international travel
• Skillfully handle meeting logistics, create compelling materials, capture key insights, and ensure action items are followed through
• Exercise sound judgment to make independent decisions within established guidelines
• Collaborate closely with your leader’s teams and craft polished correspondence and streamline communication
• Cultivate strong relationships and build trust with executives, executive assistants, and other key internal and external stakeholders, representing leadership with professionalism and integrity
• Navigate competing priorities with finesse, keeping leadership informed and prepared
• Conduct thorough research and prioritize requests, adapting to changing needs and delivering exceptional results
• Support other duties as needed to ensure the effective operation of the VPs and the organization

Benefits

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Sick Time Off
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)