Executive Operations Coordinator

Summary

Join Total Commerce Partners as a proactive Executive Operations Coordinator, supporting the E-commerce Executive/Director in business operations, client management, and project organization. This role offers an exciting opportunity to develop e-commerce expertise, particularly with Shopify, and contribute to a successful team. You will manage workflows, coordinate meetings, and learn e-commerce best practices. The ideal candidate is detail-oriented, possesses strong communication skills, and thrives in a fast-paced environment. Professional development and growth opportunities within the e-commerce industry are available. A bachelor's degree is preferred but not required.

Requirements

• Experience in administrative or assistant roles, preferably in e-commerce, digital marketing, or technology sectors
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Detail-oriented, with a knack for ensuring nothing falls through the cracks
• Comfortable using digital tools like Google Workspace, Asana, Slack, or similar platforms
• Interest or prior experience with Shopify or other e-commerce platforms
• Eagerness to learn Shopify theme building and UX design
• Self-starter who thrives in dynamic, fast-paced environments
• Passionate about e-commerce, technology, and digital trends
• Strong problem-solving skills and ability to take initiative
• Access to a reliable laptop with a stable internet connection and power backup
• Familiarity with the Google Suite (Docs, Sheets, Slides)

Responsibilities

• Ensure the Executive stays on track with tasks, deadlines, and follow-ups
• Organize and manage client and project workflows to maintain smooth operations
• Create and maintain an effective task management system to support the team
• Attend client and internal calls, take detailed notes, and identify action items
• Draft and send follow-up emails to clients and stakeholders
• Maintain agendas and track decisions or commitments for follow-through
• Develop an understanding of e-commerce platforms, particularly Shopify
• Gain exposure to e-commerce best practices, including user experience (UX) design and content management
• Learn the basics of Shopify theme building, configuration, and management
• Assist in content updates, simple edits, and improving the user experience for e-commerce sites
• Show a genuine interest in learning and contributing to the e-commerce industry
• Take ownership of personal and professional development with the goal of growing into larger roles within the organization

Preferred Qualifications

Bachelor’s degree

Benefits

• Competitive salary
• Opportunity to work with a talented and ambitious team dedicated to building a growing business
• Work directly with a dynamic and experienced E-commerce Executive
• Gain hands-on experience with Shopify and e-commerce operations
• Opportunity for professional development and growth within the e-commerce industry
• Be part of a collaborative team passionate about driving success for clients