Finance Associate

Summary

Join the Indivisible Project's Finance team as a Finance Associate! This role provides comprehensive support across accounts payable and receivable, budget management, and various finance administrative duties. Success requires efficiency, systems orientation, teamwork, resourcefulness, problem-solving skills, attention to detail, and organization. Responsibilities include managing AP and AR systems, processing invoices, vendor communication, expense reimbursements, time tracking, and assisting with budget management and grant reporting. The ideal candidate possesses 1-2 years of finance/accounting experience, including AP, AR, budget, and project management. Experience with nonprofit finance and specific software is preferred.

Requirements

• 1-2 years of experience in finance and/or accounting, including experience with AP, AR, budget and project management
• Demonstrates systems orientation and resourcefulness
• Strong attention to detail and organization
• Works well with teams and staff across an organization

Responsibilities

• Manage the organization’s AP systems (Expensify and Bill.com ), including maintaining user and vendor profiles
• Ensure invoices are approved and processed in a timely manner
• Serve as a primary contact for vendors on billing inquiries
• Manage Expensify credit card and reimbursement reports and work across all departments to ensure transactions are properly coded, reviewed, and approved, and adhere to policies
• Manage and facilitate cell phone and internet expense reimbursements for all staff
• Complete regular remote check deposits and maintain digital records
• Download monthly digital fundraising reports and assist in recording revenue
• Conduct monthly reconciliations in coordination with the Development Associate to ensure accounting and fundraising records agree
• Manage Nexonia time tracking system in partnership with Team Legal, including maintaining user profiles and project infrastructure, as well as sending reminders to staff to complete time
• Monitor and respond to emails in the Finance@ inbox, including invoices, questions from staff, service requests, etc
• Assist Finance Manager with department budget management, particularly for operations (HR, Office Management, Legal, Finance)
• Assist Finance Manager with grant management and reporting
• Support monthly close process in coordination with Finance Manager and outsourced accounting consultant
• Download monthly bank and credit card statements and ensure they are properly stored
• Train new staff and provide ongoing support on finance systems such as Expensify and Bill.com
• Assist in preparation and response to annual audit
• Other finance tasks as assigned

Preferred Qualifications

• Preference for experience in nonprofit finance and/or accounting, particularly in multi-entity organizations
• Preference for experience with 501c3, 501c4, and 527 organizations
• Desire knowledge and skills working with Sage Intacct, Bill.com, Expensify, Nexonia time tracking, Excel or similar applications
• Preference for candidates in the Washington, D.C. area