Finance Team Administrator

Summary

Join BELAY's Finance Department as a Team Administrator, providing essential administrative support to the CFO and Director. You will manage complex scheduling, travel arrangements, and email correspondence while maintaining confidentiality. Responsibilities include overseeing expense reports, assisting with client communications, and supporting the Finance team's operations. The ideal candidate is professional, proactive, and possesses strong financial acumen, advanced spreadsheet skills, and excellent communication abilities. This full-time, remote position offers a vibrant work environment and competitive hourly pay.

Requirements

• BA/BS degree or equivalent work experience
• Must be a driven self-starter, a positive thinker, loyal and trustworthy
• Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action orientation are essential for this role
• Strong verbal and written communication skills
• Requires strong financial acumen with advanced spreadsheet expertise, including proficiency in Excel/Google Sheets and data analysis
• Team player who is willing and able to “roll up the shirt sleeves” to get a project done when needed
• A high degree of autonomy with the capability of working remotely

Responsibilities

• Represent BELAY in a positive and professional manner
• Exemplify our Core Values, Mission Statement, Vision, and Conflict Norms to live out BELAY’s culture each day
• Be a good steward of our Vision: “Our vision is to help you achieve your vision”
• Collaborate with and help teammates while maintaining a positive and professional attitude; fostering teamwork
• Manage complex scheduling and calendar coordination for the CFO and Director, ensuring alignment with their ideal workweek
• Coordinate travel arrangements and itineraries as needed
• Oversee and prioritize the CFO and Director’s email inboxes, responding or escalating as necessary
• Prepare and submit weekly expense reports, track reimbursement status, and ensure timely processing
• Assist with drafting client collection letters, as required
• Provide general administrative support to the Director’s direct reports, as needed
• Complete ad-hoc administrative tasks and projects, as directed
• Manage the Accounting email inbox, sorting and responding to inquiries as instructed
• Oversee corporate credit card program, including managing rewards points
• Plan and coordinate monthly finance team meetings and in-person meetings, including agenda creation, resource preparation, and activity management
• Assist the Controller with gathering materials and responding to audit requests
• Support the Director and Controller with state tax account maintenance and related documentation
• Maintain and update the Finance Team’s Operations Guide
• Track and monitor ticket submissions in the LinearAsks and Wingspan channels, ensuring timely follow-up and completion
• Respond to FAQ-based questions from Contractors via the SFDC ticketing system
• Assist in updating budgets in QuickBooks
• Organize and maintain finance-related documents in Google Drive

Preferred Qualifications

• Ideal candidates must be professional and poised as well as proactive, agile, and curious
• They must have a high degree of financial acumen, be comfortable with technology and applications, and possess excellent written and verbal communication skills
• A high degree of confidentiality is required due to access to sensitive information

Benefits

• Work from home full-time
• Standard business hours are Monday-Friday
• Full-time non-exempt, W-2 role
• $24-$27 per hour