Fleet And Onboarding Administrator

Summary

Join WeLink, a next-generation wireless internet service provider, as our Fleet & Onboarding Administrator. You will oversee fleet operations, technician onboarding, uniform inventory, and safety reporting. Responsibilities include managing the Enterprise lease program, monitoring fleet performance via GPS data, ensuring safety compliance, and supporting new hire onboarding. You will collaborate with various teams to maintain efficiency. The ideal candidate is highly organized, detail-oriented, and proficient in fleet tracking systems. This is a part-time, fully remote position with flexible hours.

Requirements

• Strong organizational and time-management skills with the ability to multitask
• Proficiency in fleet tracking systems (GeoTab), Enterprise lease management, and reporting tools
• Ability to analyze GPS data and fleet performance metrics to drive decision-making
• Excellent communication and collaboration skills, working across multiple departments
• Detail-oriented with a problem-solving mindset
• Must be able to work 10-15 hours per week between 8am - 5pmMST

Responsibilities

• Oversee the Enterprise lease program, including tracking fleet inventory, lease renewals, and vehicle assignments
• Monitor fleet compliance, including registration renewals and routine maintenance scheduling
• Work with finance and fleet management to identify high-mileage vehicles in a positive equity position and coordinate vehicle sales
• Assist with relocating vehicles between markets as needed
• Oversee the onboarding of newly purchased vehicles, ensuring proper documentation and compliance
• Ensure all fleet vehicles receive standardized racking installations, including interior racks and ladder racks, before deployment
• Utilize GeoTab GPS tracking to monitor fleet performance and driver behavior
• Generate reports on fuel efficiency, idling time, and vehicle utilization
• Monitor safety performance, identifying: Top-performing drivers with safe driving habits
• Monitor safety performance, identifying: Low-performing or at-risk drivers needing corrective action or training
• Report safety insights to the Safety Committee and field leadership
• Work with operations and safety teams to improve fleet safety and driver performance
• Assist with the onboarding process for new hires, ensuring timely completion of onboarding documents and system access setup
• Coordinate with HR, IT, and managers to ensure technicians have access to required tools and systems
• Ensure new hires receive uniforms, tools, and resources before their first shift
• Maintain a checklist for onboarding readiness, working with supply chain partners to ensure timely provisioning
• Oversee uniform inventory management, ensuring proper stock levels and availability for new hires
• Coordinate uniform orders, replacements, and refresh cycles
• Track uniform distribution and sizing, working with managers to support field staff
• Provide weekly and monthly reports on fleet performance, driver safety, uniform inventory, and onboarding status
• Work closely with finance, scheduling, supply chain, HR, IT, and field leadership to streamline fleet and onboarding operations

Preferred Qualifications

Experience in fleet management, logistics, safety reporting, or administrative coordination preferred

Benefits

• 401(k) with a company match
• PTO
• 10 Paid Holidays
• Fully remote work option with designated states