Remote Freelance Event Production Coordinator

Summary

Join our team as a highly skilled and dedicated Event Production Coordinator to maintain client objectives throughout the production process and execution, handle project management and administrative duties, and work collaboratively with cross-functional teams.

Requirements

• Minimum 1-3 years of experience in event production in a client services or event planning role
• Expertise in Google Suite
• Degree in event management or related field
• Onsite experience in event production
• Organized, proactive problem solving, and attention to detail skills
• Proven ability to manage multiple projects independently, adhering to timelines
• Ability to work as part of a team that includes Operations, Design, Creative
• Excellent written and communication skills
• Previous client-facing role within an agency

Responsibilities

• Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
• Coordinate communications between team members
• Organize brainstorms and debriefs – including but not limited to scheduling, tracking attendees and meeting set-up
• Collaborate with cross functional teams and agency partners in managing effective communications between project team members
• Manage specific elements of a project including but not limited to vendor communications, negotiations and ensuring payments are being made on time
• Support booking and tracking travel including coordinating costs and reservations
• Manage tracking of project expenses
• Support vendor outreach and communications including collecting certificates of insurance and management of vendor onboarding
• Support project coordination and logistics including vendor organization and outreach
• Manage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon
• Support creating meeting calendar invites and organizing schedules
• Organize documents in shared folders and drives
• Manage deck updates including editing copy, proofreading documents, and ensuring quality

Benefits

Hybrid work environment with hub locations in Los Angeles and New York City