General Administrative Specialist

Summary

Join our client's team as a fully remote General Administrative Specialist, working 9 AM - 5 PM PST. This role focuses on precise execution of essential administrative tasks, including data quality control, invoice reconciliation, contract generation, and contractor management. Success hinges on accurate data management, efficient task completion, seamless contractor operations, and strong team support. The ideal candidate possesses 1+ years of administrative experience, strong organizational skills, and attention to detail. This position offers stability and growth potential within a structured environment.

Requirements

• 1+ years of experience in an administrative or similar role
• Previous experience with Microsoft Office or familiarity with data entry
• Excellent organizational and time management skills
• Strong attention to detail and accuracy in work
• Ability to work independently and focus on task execution
• Proficiency in verbal and written English communication
• Dependable and reliable in handling repetitive tasks with consistency

Responsibilities

• Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and maintaining data quality standards
• Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies
• Draft, finalize, and organize contracts, agreements, and other legal documents with attention to detail
• Provide comprehensive administrative support to the operations team, including scheduling meetings, managing correspondence, and preparing meeting materials
• Oversee contractor onboarding, performance tracking, and offboarding while ensuring compliance with company policies
• Support the team in identifying and sourcing consultants for projects, evaluating qualifications, and managing engagement processes

Preferred Qualifications

• Fast learner and adaptive, with a focus on maintaining high performance in a structured environment
• Tech-savvy with a strong attention to detail
• Extremely driven, with a desire to take on more responsibility and learn quickly
• Comfortable with change and willing to adapt to dynamic environments
• Transparent and open to direct communication and feedback
• Diligent, proactive, and able to ask deeper questions to understand theoretical foundations

Benefits

Fully-Remote (Work from Home)