General Virtual Assistant

Summary

Join our fully remote team as a General Virtual Assistant with a focus on Executive Assistance! You will provide high-level administrative support, managing calendars, emails, travel arrangements, and various operational tasks. This role requires strong AI tool proficiency, experience with project management software, and excellent communication skills. We offer a competitive salary, paid time off, HMO coverage, and the flexibility of working remotely. The position requires a stable internet connection, a suitable computer setup, and fluency in English. We are a 100+ employee company with a great culture, launched in 2015.

Requirements

• 1+ years of experience as a Virtual Assistant with a focus on Executive Assistance
• Strong proficiency in AI tools (e.g., ChatGPT, Notion AI, Jasper, etc.)
• Experience managing project management tools like Asana, Trello, or ClickUp
• Excellent English communication skills (written and verbal)
• Strong organizational and time-management skills
• Ability to multitask and prioritize tasks efficiently
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)
• Ability to work independently with minimal supervision
• Remote work ready: stable high-speed internet with backup
• Remote work ready: computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
• Remote work ready: headset, mic, and webcam for meetings
• Remote work ready: focused workspace
• Fluent in conversational English written and verbal

Responsibilities

• Manage calendars (Google Calendar, Calendly) and schedule meetings
• Handle email management and correspondence
• Organize travel arrangements, expense reports, and itineraries
• Prepare reports, presentations, and meeting minutes
• Maintain confidentiality and handle sensitive information
• Assist with data entry, research, and document preparation
• Manage and update project management tools (Asana, Trello, ClickUp, etc.)
• Handle basic bookkeeping or invoicing tasks
• Coordinate with different teams and stakeholders to ensure smooth workflow
• Provide customer support via email, chat, or social media (as needed)

Preferred Qualifications

• Experience handling basic graphic design tasks (Canva, Adobe Express)
• Social media management experience
• Ideally, at least 1 year of work-from-home experience

Benefits

• Salary rate is $6/hr
• Pandemic-proof job
• Paid Time Offs
• HMO coverage up to $50/Month
• Since you will be working from home, you get to save a lot of time and money
• Company & team events - Virtual and Offline