Energy Foundation is hiring a
Grants Associate

Summary

The Grants Associate will support the efficiency of grantmaking processes and systems for multiple departments, grantees, and applicants under the direction of the Senior Grants Manager. The position requires experience in a grants management function, strong problem resolution skills, excellent communication skills, and the ability to work independently and collegially with minimal supervision.

Requirements

• Demonstrated successful experience in an office setting, preferably in a grants management function
• Demonstrated commitment to EF’s mission and an alignment with our organizational values
• Ability to work in a multi-issue, fast-paced environment, with shifting and competing priorities and deadlines; flexibility while maintaining work flow is critical
• Proven ability to produce high-quality data and grant reports and maintain the integrity of data in the grants management system; keen attention to detail and accuracy is imperative
• Strong problem resolution and time management skills
• Critical thinking and risk analysis skills
• Strong verbal and written communication skills
• Ability to interact effectively with potential grant recipients, management, and co-workers; and ability and willingness to participate in a remote team environment
• Ability to work independently and collegially with minimal supervision
• Effective time management skills with the ability to manage multiple deadlines simultaneously in multiple time zones
• Excellent interpersonal skills that allow for effective relationships in a diverse environment
• Proactive work ethic with the ability to anticipate needs of colleagues and take appropriate actions
• Responsive and excellent judgment
• Independent, strategic, and creative thinker who also is a strong team player and assists where needed
• Ability to handle confidential information with complete discretion
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Experience with Salesforce and a strong technical competency preferred
• Familiarity with Google Drive and the Box platform
• A commitment to contributing meaningfully to a workplace where equity and inclusion are core values

Responsibilities

• Conducts research on grant requests by verifying the public charity status of organizations and ensures that all grant purposes are in compliance with EF policies and procedures, IRS, and Office of Foreign Assets Control ( OFAC) guidelines
• Creates and updates contact, organization, and other information related to grant requests
• Provides technical support to staff and grantees related to the grants management system
• Uploads and attaches documents to grant records in the database
• Sends out applications for funding on behalf of program staff, communicating all necessary requirements and deadlines to the applicant
• Conducts due diligence on submitted grant proposals; follows up with applicants on missing/incomplete information or other application anomalies
• Tracks and follows up on narrative and financial reports, and any other outstanding documentation
• Generates grant agreements and sends out to grantees for electronic signature
• Confirms accuracy of entries for fields such as project purpose and projected grant amount, payment disbursement dates, reporting dates, etc. in the grant database
• Troubleshoots grantee application portal issues
• Edits and creates documents and reports in the grant system, as needed
• Maintains effective work relationships by handling peer and management interactions in a positive and cooperative manner

Preferred Qualifications

Ability to travel two times a year for four business days at a time

Benefits

• Compensation: This is a full-time position. The target salary for this position is $86,400 for candidates in the San Francisco Bay Area and $77,400 for candidates based in other U.S. locales
• Benefits: EF provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, retirement benefits, and paid time off