High-Level Executive Assistant

Summary

Join our team as an Operations Associate and contribute to the development of renewable energy projects. This remote position offers a 40-hour work week with a flexible schedule. You will provide operational support, manage tasks, automate processes, and enhance workflow efficiency. Responsibilities include data mining, document preparation, meeting coordination, and collaboration with the team on data integration. The ideal candidate possesses strong analytical and communication skills, proficiency in project management software, and experience in operational support roles. We offer training in solar site analysis, making prior experience in this area unnecessary.

Requirements

• Bachelor's degree or equivalent in a relevant field or equivalent practical experience
• Proven experience in operational support roles, preferably in technology, energy, or real estate-related industries
• Proficiency in project management software and CRM systems (e.g., Monday.com, Asana)
• Strong analytical skills with the ability to analyze data and manage databases effectively
• A tech-savvy individual with a quick learning ability and familiarity with web-based applications
• Detail-oriented with excellent organizational and multitasking abilities
• Strong communication skills with the ability to collaborate effectively within a team environment
• Work experience with Excel &/or GoogleSheets
• Self-motivated with a proactive approach to work, able to take a process and make it their own

Responsibilities

• Provide comprehensive operational support by managing routine tasks, automating processes, and enhancing workflow efficiency
• Conduct data mining activities to identify potential development sites for solar electric facilities. Utilize tools such as Google Earth and mapping software to analyze geographical data. Manage electric utility and real estate information to assess site suitability
• Assist in document preparation, drafting, and note-taking during meetings. Utilize Monday.com project management Google software systems to maintain organizational records and manage tasks effectively
• Collaborate with the team to integrate legacy data sets into the existing project management architecture. Conduct data cleaning and management tasks to ensure the accuracy and relevance of information
• Schedule and coordinate virtual meetings, including sending calendar invites and preparing agendas
• Demonstrate proficiency in web-based applications and project management suites. Excel in using tools like Google Earth, Microsoft Excel, Google spreadsheets, and database management systems
• Contribute to the development of operational systems aimed at enhancing executive-level functionality. Work towards reducing friction in daily activities and facilitating faster decision-making processes
• Stay updated on emerging AI tools, identify opportunities to integrate them into operations, present them to the management team, and oversee their implementation

Preferred Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Exceptional organizational skills with the ability to multitask and prioritize tasks effectively
• Strong communication and interpersonal abilities, with a professional and proactive approach to work
• Proficiency in calendar management, scheduling, and office software, specifically iOS, Google Workspace, and Microsoft
• Ability to work independently and make decisions in a fast-paced environment
• Discretion and integrity when dealing with confidential information
• Flexibility to adapt to changing priorities and responsibilities