HRIS Migration Project Manager

Summary

Join Zepz as an HRIS Migration Project Manager for a one-year fixed-term contract, leading the migration of the People Team's technology stack to a centralized architecture. You will be responsible for planning, executing, and delivering this project, ensuring enhanced efficiency and improved data integrity. The role involves program leadership, centralized architecture implementation, project planning and management, stakeholder management, vendor management, data migration, process transformation, change management, risk management, reporting, system testing, and more. This is a challenging opportunity to significantly impact Zepz's culture and operations. The position reports to the Director of People Operations. Note that benefits listed apply to permanent roles, not this contract position.

Requirements

• Proven experience in a similar capacity leading complex HRIS implementation or migration projects
• Strong understanding of various People functions and processes (e.g., Core HCM, Payroll, Benefits, Talent Management, Time & Attendance)
• Experience working with diverse People technology platforms and a strong understanding of HRIS architecture
• Excellent project management skills, including planning, organization, and execution, with a proven ability to deliver projects on time and within budget
• Exceptional stakeholder management, communication, and interpersonal skills, with the ability to influence and collaborate effectively at all levels of the organization
• Solid understanding of data migration processes and best practices
• Experience with change management methodologies and their application in technology implementations
• Ability to work independently, prioritise effectively, and manage multiple tasks simultaneously in a fast-paced environment
• Strong analytical and problem-solving skills
• Proficiency in project management tools and software
• A Bachelor's degree in Human Resources, Information Technology, Business Administration, or a related field, or equivalent practical experience

Responsibilities

• Program Leadership & Ownership: Serve as the dedicated project leader, taking full ownership of the end-to-end HRIS migration and go-forward implementation program
• Centralized Architecture Implementation: Lead the strategic planning and execution to consolidate disparate People systems and processes into a single, integrated, and centralized architecture
• Project Planning & Management: Develop and manage comprehensive project plans, including scope, timelines, budget, resources, and risk assessment and mitigation strategies
• Stakeholder Management: Build and maintain strong relationships with key stakeholders across the People Team sub-functional areas (Payroll, Rewards/Benefits, Talent Acquisition, Learning, etc.) Corporate IT, Finance, and other relevant departments to ensure alignment, buy-in, and successful adoption
• Vendor Management: Collaborate effectively with external technology vendors, managing their deliverables and ensuring their work aligns with the project goals and timelines
• Data Migration & Integrity: Oversee the complex process of data extraction, transformation, cleansing, and loading from legacy systems to the new centralized platform, ensuring data accuracy and integrity throughout the migration
• Process Transformation: Coordinate with People Team leadership members and their teams to analyze and redesign existing processes to align with the capabilities of the new centralized system and related ancillary systems, driving efficiency and best practices
• Change Management & Training: Develop and execute a robust change management and communication plan to ensure a smooth transition and high user adoption across the organization. This includes identifying training needs and overseeing the development and delivery of training programs
• Risk Management & Issue Resolution: Proactively identify potential risks and issues, develop mitigation plans, and drive timely resolution to keep the project on track
• Reporting & Communication: Provide regular, clear, and concise project updates, reports, and presentations to People Team leadership and other key stakeholders across the business
• System Testing: Plan and oversee all phases of testing, including unit testing, system integration testing, and user acceptance testing (UAT), to ensure the new system meets business requirements

Preferred Qualifications

• Demonstrated experience in migrating from decentralized to centralized People team technology environments is highly desirable
• Project Management certification is a plus

Benefits

• Unlimited Annual Leave: Feel free to make the most of your time off and maintain a healthy work-life balance!
• Private Medical Cover: You can opt-in to a Private Medical Insurance scheme. This provides you with access to thorough medical coverage, so you can feel confident in your health and well-being
• Retirement: We offer pension schemes to help you plan for and secure your future
• Life Assurance: Life assurance is available to give you peace of mind and protect your loved ones in case of the unexpected
• Parental Leave: We offer competitive parental leave schemes to ensure you are spending as much quality time with your new bundle of joy as possible
• We are also remote-first as an organisation, offering flexibility for you to work where you need to be most productive