Human Resources Coordinator

Summary

Join Furnished Quarters, a leading short-term housing company, as our Human Resources Coordinator! This hybrid NYC-based role offers a unique opportunity to support all aspects of HR operations, from recruitment and onboarding to compliance and employee engagement. You will be a key player in shaping a best-in-class employee experience, working directly with leaders and employees. Responsibilities include managing job postings, conducting onboarding, ensuring compliance, tracking performance reviews, and planning employee engagement initiatives. The ideal candidate possesses a Bachelor's degree in HR or a related field, along with 2-3 years of relevant experience. Excellent communication and organizational skills are essential. Furnished Quarters offers a competitive salary, benefits, and a supportive work environment.

Requirements

• Bachelor’s degree in HR, Business, or related field
• Tech-savvy with MS 365, ATS systems, and performance or HRIS platforms
• Excellent written and verbal communication skills
• Attention to detail, follow-through, and ability to juggle multiple priorities
• Understanding of employment law, I-9 compliance, and HR best practices

Responsibilities

• Uphold and embody Furnished Quarters' core values of Care, Collaboration, Community, Challenge, and Career in all colleague and candidate interactions
• Be the go-to person for administrative and operational HR support
• Deliver thoughtful, responsive employee service that reflects our core values
• Build trust across the company as an approachable, knowledgeable HR presence
• Seek new ways to enhance HR processes, transactions, and employee experiences
• Support special projects, company events, and HR initiatives as requested
• Manage job postings, screen candidates, and schedule interviews
• Own the onboarding process—from tech setup to orientation
• Administer background checks and reference verifications for selected candidates
• Send offer letters and new hire documents via DocuSign, ensuring timely completion and compliance
• Help ensure every new hire feels welcomed, informed, and excited
• Maintain accurate employee records and ensure I-9, labor law, and state and federal compliance
• Keep HR documents organized, up-to-date, and confidential
• Maintain and update new hire paperwork templates in DocuSign for each state, ensuring compliance with location-specific requirements
• Coordinate the Safety Training Program, managing training modules in ADP Learning, sending reminders, and tracking completion rates
• Maintain compliance records and ensure all employees meet safety training requirements
• Track performance reviews and improvement plans using PerformYard
• Ensure all performance management documentation is recorded accurately and stored securely in compliance with company policies
• Support leaders in maintaining timely, accurate documentation and follow-ups
• Create accurate and engaging announcements for new hires, promotions, birthdays, and anniversaries, keeping the company intranet and Slack updated
• Plan and execute employee engagement initiatives, including the quarterly Community Get Together Program
• Lead the Wellness Program, planning and implementing wellness initiatives and events
• Monitor program participation and assess its impact on employee well-being, recommending necessary improvements
• Draft internal announcements for promotions, new hires, birthdays, and more

Preferred Qualifications

• 2–3 years of HR or administrative experience
• Multilingual abilities

Benefits

• Paid time off
• Medical, dental, and vision insurance
• 401(k) with company match
• Wellness program and employee assistance resources
• Career growth opportunities within a supportive and inclusive team