Internal Affairs Associate

Summary

Join D-ploy, an IT and Engineering Solutions company with EMEA and USA operations, as a fully remote administrative professional. You will manage internal projects, handle communication with internal and external employees, organize business trips, and administer purchase orders. Close collaboration with the finance department and other teams is essential. This role requires administrative experience, ideally in an international setting, along with strong Excel and Word skills, analytical thinking, and fluency in English and at least one other language. D-ploy offers flexible working conditions, a referral program, professional development opportunities, a friendly international environment, company events, and a competitive salary and benefits package.

Requirements

• Experience in administrative role –ideally in international company
• Independent and systematic, team-player, reliable, proactive and initiative, flexible and motivated
• Good knowledge of Microsoft Excel and Word
• Analytical thinking
• Common sense and multitasking ability is a must for this role
• Fluency in English (spoken and written), and at least one of the languages: Portuguese/Spanish/Hindu/Italian/Polish
• Candidates have to declare Criminal record extract not older than three months

Responsibilities

• Internal project administration - project planning, invoicing, creation and overall project maintenance together with responsible project managers
• Contact for external and internal employees (business trips, training requests, expenses; local point for communication within the company)
• Organization of business trips (booking of flights/tickets, accommodation etc.), preparation of business trip calculations and communication around that topic
• Purchase Order (PO) administration
• Close cooperation with financial department of the company as well as other teams within D-ploy Group
• Various administrative tasks and reporting
• Occasional support to managerial board

Benefits

• Flexible working conditions
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment
• Company-sponsored events
• Competitive salary and various benefits