Junior Operations Associate

Summary

Join our team as a Junior Operations Associate and support our operations team in a remote role. This is an ideal position for individuals looking to transition from executive assistance into operational-focused work.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, or a related field is preferred
• Minimum of 2-3 years of experience in an executive assistant or operations role, with a strong focus on operational tasks
• Experience in backfilling operational roles or responsibilities is highly desirable
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools
• Familiarity with CRM systems or project management software is a plus
• Excellent verbal and written communication skills in English, with the ability to convey information clearly and concisely
• Detail-oriented with strong organizational skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and a proactive approach to overcoming challenges
• Comfortable working U.S. hours, with a willingness to adjust as necessary to meet team needs

Responsibilities

• Assist in the day-to-day operations of the organization, ensuring that all processes run smoothly and efficiently
• Backfill operational tasks as needed, providing support to various departments to maintain workflow and productivity
• Collaborate with team members on various projects, tracking progress and ensuring deadlines are met
• Organize and maintain project documentation, including timelines, reports, and correspondence
• Serve as a point of contact for internal and external communications, addressing inquiries and providing information as needed
• Prepare and distribute meeting agendas, minutes, and follow-up actions to relevant stakeholders
• Manage calendars and schedules, coordinating meetings and appointments to optimize time management
• Assist with administrative tasks, including data entry, filing, and maintaining records
• Identify opportunities for improving operational processes and workflows, proposing solutions to enhance efficiency
• Support the implementation of new systems and processes, ensuring proper training and onboarding of team members