Legal Executive Assistant/Document Specialist

Summary

Join Sterlington, an international law firm, as a part-time, independent contractor Legal Executive Assistant/Document Specialist. Working weekends (Saturday and Sunday, 9 am-6 pm EST), you will provide high-quality administrative and document-related support to partners and stakeholders. Responsibilities include document production and amendment, drafting client engagement letters, calendar management, travel planning, proofreading, and collaboration with global team members. This crucial role demands excellent organizational and communication skills, proficiency in Microsoft Office Suite, and experience in a law firm setting. Compensation is based on experience and location.

Requirements

• Previous legal secretarial / document production experience within a law firm
• Remote working experience essential
• Fluent English (verbal and written communications)
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to reformat document formatting into house style
• First-class organizational and time-management skills
• Excellent client service skills and a professional telephone manner
• Strong communication and team skills, with an eye for detail
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Ability to handle sensitive information confidentially

Responsibilities

• Produce and amend correspondence, documents, reports, and more, ensuring adherence to the firm's house style
• Drafting client engagement letters
• Calendar and inbox management, travel planning, and scheduling
• Proofread and quality check all work to maintain high standards
• Time-tracking
• Collaborating with stakeholders and team members globally