Meetings & Events Associate

Summary

Join our team as a Meetings and Events Associate and collaborate with the Account Manager to plan, organize, and execute client meetings and events. This part-time position (20-23 hours/week) requires assisting with various logistical aspects, including venue and vendor research, budget management, registration, and on-site operations. You will also contribute to marketing plan development and provide support for the registration process. The role demands strong organizational skills, excellent communication, and proficiency in various software platforms. Success in this position requires the ability to multitask, problem-solve, and work both independently and collaboratively. Flexibility to work outside of standard business hours for events is also needed.

Requirements

• Minimum 2 years of administrative experience
• Exceptional customer service skills
• Strong multi-tasking abilities
• Excellent communication and writing skills
• Ability to think through problem-solving situations critically
• Proficiency with Microsoft Office, Google Workspace (Gmail, Calendar, Drive, & Sheets), Doodle and Zoom. Must be eager and able to quickly learn and navigate multiple meeting management platforms
• Excellent organizational skills with exceptional, consistent attention to detail
• Ability to prioritize and complete multiple tasks within deadlines with minimal supervision
• Ability to work independently and collaboratively with other departments and staff
• Ability to work outside standard business hours for events as needed

Responsibilities

• Assist Account manager with coordinating all logistical aspects of clients’ meetings and events, trade shows, and golf tournaments, including researching venues and vendors, budget and finances, registration, exhibitors and sponsors, and execution
• Assist the Account Manager and/or the Marketing and Communications Team to develop marketing plans related to clients’ meetings and events
• Provide support for the registration process for clients’ meetings and events, including online registration systems, and provide support throughout the registration process including monitoring and reporting registration numbers
• Assist with ordering, packing, and shipping of supplies for clients’ meetings and events
• Assist the Account Manager with on-site operations including coordinating with venue staff, managing event registration, overseeing room set-up, and troubleshooting any issues that arise
• Assist the Account Manager with gathering feedback from attendees and evaluating the success of clients’ meetings and events