Office Administrator

Summary

Join LIN SCAN Group as an Administrator and maintain smooth office operations. You will handle communications, manage supplies and equipment, and provide customer service. Responsibilities also include car fleet management, driver scheduling, and attendance monitoring. You will prepare documents, answer calls, review submissions, and manage project documentation. The role requires excellent interpersonal and communication skills, along with proficiency in computer programs. Physical requirements include lifting up to 50 pounds and mobility within various environments.

Requirements

• Excellent interpersonal skills
• Team building skills
• Analytical and problem-solving skills
• Decision-making skills
• Effective verbal and listening communication skills
• Attention to detail and a high level of accuracy
• Very effective organizational skills
• Effective written communication skills
• Computer skills including spreadsheet and word processing programs, and email at a highly proficient level
• Stress and time management skills
• Ability to lift and carry up to 50 pounds
• Ability to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells
• Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively
• Ability to maintain focus and multitask effectively
• Ability to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary

Responsibilities

• Prepare letters, reports, memos, and other required documents
• Answer phone calls and direct them appropriately or receive and forward messages
• Review and analyze incoming memos, letters, submissions, and reports to determine their significance and correct distribution
• Create, transcribe, and distribute meeting agendas and minutes
• File and retrieve project documents, records, and reports
• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manage the pick-up and drop-off of PIPECARE personnel and guests
• Provide assistance for activities such as coordination between various departments, reviewing reports, conducting studies, and correspondence
• Provide information from one department to another as requested
• Execute any other duties as assigned by Supervisor