California Autism Center & Learning Group is hiring a
Office Assistant

Summary

Join the California Autism Center and Learning Group as Office Assistant, supporting our clinical team at the treatment center. This full-time, hourly position reports directly to the Office Manager and requires flexibility and adaptability in a fast-paced environment.

Requirements

• A high school diploma or equivalent
• Minimum of one year of previous administrative work
• Ability to pass a criminal background check and fingerprinting
• Reliable transportation with proof of auto insurance and a valid driver's license
• Proficiency in Microsoft Office suite
• Excellent verbal and written communication skills

Responsibilities

• Implement and represent company policies and procedures accurately and enthusiastically
• Coordinate division of workload with other front office staff
• Support the Office Manager, Treatment Center Director, and clinical supervisors in all administrative capacities
• Contribute to a positive, safe, and ethical work environment
• General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high-quality customer service
• Act as a liaison between the treatment center and the administrative office assisting with billing, marketing, member services and human resources functions
• Accurately perform a high volume of schedule updates and communicate changes effectively to the team; assign and delegate various tasks to technicians to ensure a clean, safe and organized work environment
• Review daily schedules and reports for billing compliance
• Maintain staff and client rosters and associated documentation/credentials
• Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
• Financial duties such as processing payments and purchasing
• Assist in overseeing the center calendar and complete coordination of center events and special projects
• Provide tours to visitors and prospective employees
• Assist with supply management, organization and purchasing

Benefits

• Employee Assistance Program
• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness)
• 401(k) retirement plan
• Quarterly staff appreciation events (free lunch; staff celebrations and recognition)
• Employee Recognition Platform w/rewards