Onboarding & Personnel Security Coordinator

Summary

Join VetsEZ as an Onboarding & Personnel Security Coordinator, where you'll play a vital role in ensuring a smooth onboarding experience for new hires while maintaining compliance with security policies and government regulations. This position requires a blend of HR onboarding expertise and personnel security knowledge, ensuring a seamless transition for new employees. You'll be responsible for facilitating end-to-end onboarding, managing employee records, and assisting with benefits enrollment. Additionally, you'll guide new hires through security clearance processes, handle PIV card requests, and monitor contractor compliance with VA security policies. This role demands strong organizational and communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Security Studies, or a related field (or equivalent experience)
• 1-3 years of experience in HR onboarding, personnel security, or administrative support in a federal contracting environment
• Strong organizational and communication skills to liaise with employees, subcontractors, and government officials
• Detail-oriented and able to manage multiple tasks simultaneously in a fast-paced environment
• Strong problem-solving skills for troubleshooting security and access issues
• Ability to handle sensitive and confidential information with discretion

Responsibilities

• Facilitate end-to-end new hire onboarding, including employment verification, offer letter distribution, and completion of necessary documentation
• Maintain and track employee records, training compliance, and required certifications in HR systems
• Assist with benefits enrollment, payroll setup, and distribution of the employee handbook
• Coordinate with IT to request government-furnished equipment (GFE) and necessary system access for new hires
• Monitor and ensure completion of role-based, system, and annual training requirements for employees and contractors
• Support offboarding procedures, including final payroll processing, exit interviews, and equipment returns
• Assist the Facility Security Officer (FSO) with security administration and compliance tasks
• Guide new hires through security clearance documentation, e-QIP submissions, and VA background investigations
• Process and track Personal Identity Verification (PIV) card requests, renewals, and deactivations
• Monitor contractor compliance with VA security policies and required training
• Serve as the primary point of contact for security-related inquiries, troubleshooting login issues for VA systems such as TMS 2.0 and e-QIP
• Ensure adherence to VetsEZ, VA, and federal security policies during onboarding and offboarding

Preferred Qualifications

• Public Trust clearance eligibility is required
• Experience working with HRIS systems, government security platforms, or onboarding tools is a plus
• Familiarity with VA security policies, e-QIP, TMS 2.0, and PIV processes is a plus

Benefits

• Medical/Dental/Vision
• 401k with Employer Match
• PTO + Federal Holidays
• Corporate Laptop
• Training opportunities
• Remote Opportunity