Herman-Scheer is hiring a
Operations Manager

Summary

Herman-Scheer is seeking a detail-oriented Operations Manager with 5+ years of experience in an operations role at a marketing, advertising or creative professional services company. The role involves administrative support, human resources management, performance management, systems management, and financial management. Benefits include medical, vision, dental coverage, PTO, sick days, competitive salary, life insurance, short term disability insurance, employee assistance program, health & wellness stipend, work from home stipend, learning & development stipend, HS Winter Break, Apple computer and gear, and the opportunity to work alongside great people.

Requirements

• Support recruitment and hiring processes, including posting job openings, screening candidates, and coordinating interviews
• Assist with onboarding and training new employees
• Maintain and update human resources policies and procedures
• Manage employee records and ensure compliance with HR regulations
• Handle employee inquiries and provide assistance with HR-related issues
• Oversee the usage of our tools, including Slack, Gusto, Notion, Forecast.app, and other third-party tools
• Ensure that all systems are used effectively and provide training and support to team members as needed
• Identify opportunities to optimize and integrate systems for better efficiency
• Assist in budget preparation and financial planning activities

Responsibilities

• Oversee payroll processing, ensuring accuracy and timeliness
• Manage PTO requests and maintain accurate records
• Coordinate management meetings, including scheduling, preparing agendas, and taking meeting minutes
• Ensure that the necessary administrative systems and procedures are in place to maintain efficiency
• Assist in gathering and analyzing data required for Management Committee meetings to facilitate timely decision-making
• Work with finance partners to support the development of monthly financial statements and performance metric reports, such as utilization, realization, and client/project profitability
• Provide support in developing additional key performance indicators as required by the firm
• Maintain visibility into monthly expenses, ensuring no waste, and coordinating with our third-party financial partners
• Monitor and manage the firm's financial health, providing regular updates to senior leadership

Benefits

• 100% medical, vision, and dental coverage
• 15 days of PTO and 6 sick days
• Competitive Annual Gross Salary ($75,000 - $85,000)
• Employer-Sponsored Life Insurance coverage
• Employer-Sponsored Short Term Disability Insurance
• Employer-Sponsored Employee Assistance Program (EAP)
• $50/month Health & Wellness stipend and $50/month Work From Home stipend
• $600/year Learning & Development stipend
• $250 initial WFH set-up benefit
• HS Winter Break (week between Christmas and New Years)
• Apple computer and gear
• Work alongside great people, doing great work for great clients