Payroll Administrator

Summary

Join Hazel Health's Finance team as a Payroll Manager, responsible for processing and managing all aspects of payroll for multiple legal entities and over 500 employees across 30+ states. This remote role requires broad payroll experience in a scaling environment and reports to the Controller. You will ensure accurate payroll information, enhance processes for efficiency and compliance, manage timekeeping systems, and collaborate with other teams. The ideal candidate is passionate about Hazel's mission, possesses strong analytical and critical thinking skills, and thrives in a fast-paced, startup environment. Competitive compensation includes a base salary, bonus, 401k match, healthcare, paid time off, and stock options. Hazel Health is committed to diversity, inclusion, and equity.

Requirements

• 5+ years of broad payroll experience, including mandated reporting
• Bachelor’s degree or higher in business administration, finance or related field

Responsibilities

• Provide accurate payroll information and proactively communicate to 500+ full-time and 50+ part-time employees on payroll related items
• Continuously evaluate and enhance payroll processes and systems to improve accuracy, efficiency, and compliance, identifying opportunities for automation and workflow optimization to support scalable payroll operations
• Manage electronic timekeeping systems and review for payroll processing
• Bi-weekly payroll processing including ensuring that all applicable bonuses, commissions, and other special payroll related items are included in the proper pay period
• Work with federal, state and local agencies to set up and maintain tax and wage reporting accounts; ensure filings are accurate and timely; response to correspondence
• Respond to payroll audit requests
• Monitor payroll email box and respond to all inquiries within 48 hours of receipt
• Collaborate with the People and Finance teams to ensure accurate financial reporting
• Assist with HRIS management (we currently use Rippling HRIS)
• Develop and maintain policies and procedures related to payroll
• Complete ad hoc tasks and duties as requested

Preferred Qualifications

• Passion for our mission
• Strong business and analytical skills: ability to multitask, stay organized and prioritize, meet deadlines, and take on additional responsibilities as necessary in a fast-paced environment
• Very strong critical thinking skills with the ability to propose positive business solutions to complex problems
• Self-motivated team player with strong ability to interact with others, work under pressure and adhere to deadlines
• Team-oriented and willingness to step in and help in areas outside your main focus
• Ability to work in a startup world with hyper growth and evolving processes and systems
• Solid organizational skills with the ability to prioritize multiple tasks in a fast-paced environment with focused attention to detail
• Capability to build strong relationships and communication skills (written and verbal)
• Capability to manage sensitive information
• Fundamental Payroll Certification or Certified Payroll Professional a plus

Benefits

• 401k match
• Healthcare coverage
• Paid time off
• Stock options
• A broad range of other benefits and perks
• Up to $10,000 annual bonus