Payroll & Finance Administrator

Summary

Join Makersite, a leading platform for product lifecycle management (PLM), as our Payroll & Finance Administrator. You will play an essential role in supporting our payroll and finance operations, ensuring all processes run smoothly and effectively. This position serves as a key link between our Finance team, HR department, legal team, and external payroll experts. Key responsibilities include payroll processing, benefits administration, employee data management, month-end reconciliations, expense management, and team collaboration. You will also support international payroll and manage the end-to-end invoicing process and payment processing activities. Makersite offers a competitive salary, 30 days of paid time off, remote-first flexibility, a generous learning and development budget, and the ability to choose your ideal work equipment.

Requirements

• A minimum of 5 years of payroll administration experience, ideally within a scale-up environment
• Proficiency in payroll software and expense management tools
• Excellent organizational and time management skills, with a focus on attention to detail
• Strong written and verbal communication skills in both German and English

Responsibilities

• Manage timely and accurate payroll processing for employees in Germany, adhering to local regulations
• Oversee employee benefits administration to ensure our team are well-informed about their options
• Maintain accurate and confidential employee records in our HR and payroll systems
• Assist with month-end financial reconciliations and reporting
• Process employee expenses in alignment with company policies and manage expense reporting tools
• Facilitate communication between HR, legal, and our external payroll teams to streamline administrative tasks
• Assist with payroll for employees in the UK, Austria, and support Employer of Record processes for hires in the US and other European countries
• Manage the end-to-end invoicing process: including the creation, distribution, and tracking of client invoices to ensure accuracy and timely delivery in accordance with company policies and contract terms
• Oversee payment processing activities , including reconciling accounts, verifying payment documentation, and coordinating with vendors and internal departments to ensure timely and accurate disbursement of funds

Preferred Qualifications

• Experience in B2B SaaS companies is a plus
• DATEV qualification is highly desirable
• Strong knowledge of payroll regulations and practices in Germany, with an understanding of UK and Austria payroll preferred

Benefits

• Competitive Salary – We reward your skills and experience with a compensation package that reflects your value
• 30 Days Paid Time Off – Take the time you need to recharge and maintain a healthy work-life balance
• Remote-First Flexibility – Work from anywhere in the EU, with the option to collaborate in person at our offices in Stuttgart, Berlin (role dependent)
• Generous Learning & Development Budget – We invest in your growth, providing ample resources for personal and professional development
• Choose Your Ideal Work Equipment – Whether you prefer Apple or Microsoft, we’ll equip you with the tools you need to excel
• Save on your bicycle leasing through JobRad® - German-based employees