Payroll Administrator

Summary

Join Mozilla Corporation as a Payroll Administrator and support North America payroll operations, processing semi-monthly and bi-weekly payroll for approximately 800 U.S. and Canadian employees. Ensure accurate and timely payroll cycles, compliance with tax laws and company policies, and provide reporting and analysis to support business needs. This role involves administering end-to-end payroll processing, maintaining knowledge of applicable payroll tax regulations, incorporating payroll variables, processing changes impacting payroll, resolving payroll issues, collaborating with internal and external partners, communicating with employees, organizing payroll records, assisting with year-end activities, maintaining data confidentiality, and supporting the Senior Payroll Analyst. The ideal candidate will have a BA/BS in a related field and 5+ years of payroll processing experience, preferably across U.S. and Canadian payrolls, or an equivalent combination of education. The position requires strong customer service, communication, attention to detail, organizational, and analytical skills, as well as experience working in cross-functional environments. Mozilla offers a comprehensive benefits package.

Requirements

• BA/BS in Business Administration, Accounting Finance or related field
• AND 5+ years of payroll processing experience, preferably across U.S. and Canadian payrolls
• OR equivalent combination of education
• Working knowledge of federal and state/provincial payroll tax regulations
• Experience with multi-jurisdiction taxation
• Strong customer service focus with an ability to communicate effectively with all levels of the organization and partner with key stakeholders
• Excellent attention to detail, organizational, and analytical skills
• Ability to handle sensitive and confidential information with integrity
• Experience working in cross-functional environments

Responsibilities

• Administer end-to-end payroll processing for U.S. and Canadian employees (~800 employees), ensuring accurate, timely, and compliant payroll on a semi-monthly basis and bi-weekly basis
• Maintain current knowledge of applicable federal, state/provincial, and local payroll tax regulations and reporting requirements
• Accurately incorporate payroll variables (e.g., commissions, one time bonus payments, etc.) into payroll system for timely payment processing
• Ensure timely and accurate processing of changes impacting payroll (e.g., new hires, terminations, rate changes, 401K/Roth/RRSP rate updates, etc.)
• Assist with payroll issue resolution, effectively collaborating and communicating with internal and external partners
• Collaborate with the People Operations, Benefits and external vendors to ensure accurate benefit deductions and payroll-related transactions
• Effectively communicate with employees regarding payroll related inquiries
• Organize compliant and accurate payroll records
• Assist with year-end activities, including W-2s, T4s, tax filings, and audits
• Maintains payroll data with a high level of confidentiality
• Support Senior Payroll Analyst in day to day operation and projects

Preferred Qualifications

• Canadian payroll experience is a plus
• Experience with payroll systems. ADP Workforce Now experience is a plus

Benefits

• Generous performance-based bonus plans to all eligible employees - we share in our success as one team
• Rich medical, dental, and vision coverage
• Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
• Quarterly all-company wellness days where everyone takes a pause together
• Country specific holidays plus a day off for your birthday
• One-time home office stipend
• Annual professional development budget
• Quarterly well-being stipend
• Considerable paid parental leave
• Employee referral bonus program
• Other benefits (life/AD&D, disability, EAP, etc. - varies by country)