Payroll Specialist

Summary

The Benefits and Payroll Specialist will manage payroll processing and benefits administration at Productive Playhouse, ensuring compliance with relevant regulations and providing excellent service to employees.

Requirements

• Educational background or certification in Human Resources, Business Administration, Payroll, or related field
• Minimum of 3 years of experience in benefits and payroll administration with a multi-state payroll environment, specifically CA, OH, and FL
• Strong knowledge of federal, state, and local payroll and benefits regulations
• Proficiency in payroll software and HRIS systems, ADP Workforce Now highly preferred
• Strong proficiency in basic mathematics and experience with Google Sheets (or similar spreadsheet software) is essential
• Familiarity with leave of absence administration
• Exceptional verbal and written communication skills, capable of providing clear and constructive feedback to team members at all levels
• Strong interpersonal skills for effective collaboration with diverse teams
• Extremely organized and has a strong attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Strong problem-solving skills to address and resolve quality issues efficiently. Ability to suggest and implement effective solutions to improve overall quality and processes
• Proficient in Google Workspace (formerly G Suite) or similar software, including advanced email, meeting, and messaging functionalities

Responsibilities

• Prepare and process bi-weekly payroll for all employees
• Administer employee benefits programs, including health, dental, vision, retirement plans, and any other insurance-related items
• Coordinate open enrollment periods, including communication, distribution of materials, and employee support
• Process benefits enrollment, changes, and terminations in a timely manner
• Work with benefits providers to resolve any issues and ensure smooth operations
• Support onboarding with benefits orientation for new hires and assist with benefits-related questions
• Maintain accurate and up-to-date benefits records
• Verify timekeeping records and resolve discrepancies
• Process payroll deductions for taxes, benefits, and other withholdings
• Prepare and distribute W-2 forms and other required tax documentation
• Address payroll inquiries from employees and provide timely resolutions
• Maintain payroll records and ensure confidentiality of employee information
• Stay updated with federal, state, and local regulations affecting payroll and benefits administration
• Ensure compliance with applicable laws and regulations, including FLSA, FMLA, COBRA, and ACA
• Prepare and submit required reports to government agencies and company management
• Assist in audits and provide necessary documentation as required
• Serve as a point of contact for employee questions related to payroll and benefits