Personal Assistant

Summary

Join our team as a Personal Assistant to our executive team! This is a full-time, remote work-from-home position, preferably for candidates based in Mexico (Guadalajara preferred) or LATAM. You will be responsible for note-taking, scheduling, meeting support, research, and low-level project management. The ideal candidate is reliable, highly organized, and detail-oriented, with 4+ years of experience as an Executive Assistant (preferably to C-suite). Bilingual fluency in English and Spanish is required, along with a typing speed of 55+ words per minute. This role offers the opportunity to showcase your skills and grow within the company.

Requirements

• Have 4+ years of experience as an Executive Assistant (preferably to C-suite)
• Have a minimum typing speed of 55+ words per minute
• Pay attention to detail. Mention the phrase 'Blue strawberries' in your process
• Be proficient in both English and Spanish
• Be punctual and reliable in meeting deadlines
• Possess strong organizational abilities
• Be available during standard work hours for on-call responsibilities
• Have experience with data entry
• Have experience with CRM, Hubspot, Telegram, and G-suite

Responsibilities

• Take detailed notes during meetings
• Organize tasks and maintain an efficient system for tracking important information
• Manage the CEO's calendar
• Schedule appointments
• Ensure timely follow-up on action items
• Participate in meetings with other team members to take notes and facilitate communication
• Conduct research tasks
• Support low-level project management activities

Preferred Qualifications

• Be familiar with communication tools such as Slack or similar and CRM
• Be familiar with project management tools such as ClickUp or similar
• Have a persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed
• Have a curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations

Benefits

• Full-time employment (with slightly irregular hours)
• Remote work-from-home position