Principal Project Manager

Summary

Join Smartsheet's People & Culture team as a Principal Project Manager and drive process and efficiency improvements. You will oversee the design and execution of key company projects, collaborate with partners to understand their needs, and prioritize requests. Responsibilities include managing project timelines, mitigating risks, leading team meetings, and driving process improvements. This role requires a Bachelor's degree or equivalent experience, 5+ years of relevant experience, and a strong understanding of project management methodologies. Experience in People Operations/HR is essential, along with excellent communication and collaboration skills. Smartsheet offers a competitive salary and benefits package, including health insurance, retirement benefits, paid time off, and professional development opportunities.

Requirements

• Bachelor's degree or equivalent experience (PM certification)
• 5+ years of relevant experience in a Project Manager or similar role
• Understanding of project management methodologies and best practice tools - including Smartsheet
• Experience in People Operations / Human Resources, ideally operating at the leadership level managing projects across functions, geographies and timezones and liaising with leaders across the business
• Strong understanding of the business, financials and key value creation initiatives and company priorities
• Experience completing projects according to outlined scope, budget, and timeline with leading change management activities
• Comfortable working with executives and leaders of multiple functions, company wide and leading org-wide projects as well as key HR projects that impact large parts of the business
• A track record of driving alignment through education and creating awareness across the People function, representing the CPO and PLT and breaking down silos within the function
• 3+ years of experience in crafting communications to inform and ensure alignment within the function and in helping drive consistent and coordinated messaging from the People org to the business
• Worked with other PMs within the People org and across the organization in other functions and./or any centralized PM function to drive key value creation and transformation initiative

Responsibilities

• Oversee and drive the design, development, documentation, and execution of key company and functional projects to timely completion, representing the people aspects for each project and initiative
• Establish relationships and collaborate with partners to understand their needs and business goals and to share information to help ensure better awareness and alignment against the overall Company and People goals, representing the CPO / People org
• Utilize gathered information to prioritize requests, build requirements, find and assign resources, and track projects through to completion
• Proactively identify and mitigate risks and scope changes
• Lead project-related team meetings, including kick-offs, requirements gathering, status updates, and internal/business reviews. Clearly communicate actions and next steps to ensure alignment and progress
• Anticipate and advise on project risks, and lead the development and implementation of mitigation strategies
• Drive process improvements and efficiencies to achieve operational goals
• Promote understanding across partners around project status, spend, priorities, and resource allocation
• Guide decision-making processes with business partners to achieve project objectives
• Iterate and scale systems and projects to meet Smartsheet's global needs
• Conduct post-project retrospectives to capture learnings and implement improvements for future initiatives
• Manage team capacity by understanding the current state of the project pipeline and making data-driven trade-offs
• Coordinate with internal teams such as legal, compliance, payroll and product to align work with proposed schedules and long-term security strategies

Benefits

• HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
• Stock - Restricted Stock Units (RSUs) for eligible roles
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• Flexible Time Away Program, plus Incidental Sick Leave
• US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
• US employees receive 12 paid holidays per year
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to Udemy online courses
• Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
• Teleworking options from any registered location in the U.S. (role specific)