Procurement Specialist

Summary

Join Pleo, a company revolutionizing business spend management, as a Procurement Specialist. You will lead SaaS expense negotiations, guide stakeholders through procurement processes, and ensure procurement activities are optimized and reported effectively. Collaborate with cross-functional teams to improve processes and scale operations sustainably. This role requires negotiation expertise, strong reporting and analytics skills, and stakeholder management abilities. The ideal candidate will also possess process optimization and compliance knowledge. Pleo offers a variety of benefits, including a Pleo card, catered lunches or a monthly allowance, private health insurance, 25+ days of holiday, remote work options, and access to LinkedIn Learning and mental health support.

Requirements

• Negotiation Expertise: Significant experience leading high-value negotiations, particularly for SaaS expenses, with proven success in cost savings and beneficial terms
• Strong Reporting and Analytics Skills: Ability to monitor key procurement KPIs and provide actionable insights to stakeholders
• Stakeholder Management Skills: Confidence in building trust across departments, ensuring alignment and collaboration through effective communication
• Process Optimisation Skills: A natural drive to refine workflows, making processes more efficient and scalable as the company grows
• Compliance Knowledge: Familiarity with implementing policies and controls effectively throughout a dynamic organisation

Responsibilities

• Lead SaaS Expense Negotiations: Execute strategic negotiations across all expense categories, with a strong focus on achieving cost savings and improving SaaS terms by leveraging existing discounts and identifying new optimisation opportunities
• Guide stakeholders through the procurement cycle: Act as a trusted partner for internal teams, ensuring smooth navigation of policies and processes to achieve successful procurement outcomes
• Achieve Procurement OKRs: Actively contribute to the achievement of procurement objectives and key results, aligning your work to organisational goals
• Enhance Visibility and Reporting: Build and maintain robust reporting mechanisms to provide clear, actionable insights into procurement activities and cost-saving results
• Improve Procurement Processes: Continually refine and optimise procurement workflows to ensure they remain efficient, scalable, and aligned with company growth objectives
• Enforce Policies and Monitoring Controls: Ensure compliance with procurement best practices and empower stakeholders to follow internal policies seamlessly. Maintain strict controls for quality and adherence
• Cross-Department Collaboration: Work closely with other teams, such as Finance and Legal, to manage dependencies and ensure alignment across domains
• Oversee Budget and Vendor Contracts: Manage the approval process for budgets and supervise vendor agreements, ensuring that negotiations align with financial and operational goals

Preferred Qualifications

• Experience in overseeing budget approval and vendor contract management within a fast-paced, technology-driven environment
• Previous involvement in procurement practices during a company’s transition from startup operations to scaled maturity
• Familiarity with SaaS-specific procurement strategies and KPIs

Benefits

• Your own Pleo card (no more out-of-pocket spending!)
• Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with your salary in other markets 🍜
• Private health insurance to ensure you’re fit in body and mind to do your best work
• We offer 25 days of holiday + your public holidays
• For our teams we offer remote working options
• Option to purchase 5 additional days of holiday through a salary sacrifice
• We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far ❤️‍🩹
• Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
• Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶