Procurement Specialist

Summary

Join Ubisoft's Procurement Department as a local procurement coordinator in Ukraine and Poland. You will manage purchasing needs, from defining business needs to payment follow-up. Key responsibilities include sourcing and negotiating with suppliers, ensuring risk mitigation, and adhering to Ubisoft's purchasing process. You will also maintain relationships with internal and external partners and ensure compliance. This role requires 3-5 years of procurement experience in a multinational environment, excellent communication and negotiation skills, and proficiency in English and Microsoft Excel. Ubisoft offers a comprehensive benefits package including generous time off, a flexible work model, professional growth opportunities, a comfortable workplace, health and wellness programs, and gaming perks.

Requirements

• 3-5 years of procurement experience in a similar position, in a multi-national environment, experience in IT will be a plus
• Excellent communication and negotiation skills
• Planning and organizing abilities; Attention to details
• Strategic thinking; Problem solving skills
• Ability to effectively manage multiple tasks and priorities
• Proactive and able to show initiative
• Good team player; Autonomy and constantly willing to grow
• Fluent in English
• Microsoft Excel proficiency

Responsibilities

• Manage Ubisoft Ukraine & Poland’s purchasing needs, from the definition of the business need to sourcing, Purchase Order Management and the payment follow-up
• Help internal clients in expressing their needs in a clear manner, including objectives on Quality – Cost – Timing
• Take in charge local sourcing & negotiation with suppliers, based on possible application of global contracts vs local ones
• Ensure mitigation of risks and adapt the right sourcing methodology based on it (RFI, RFP, RFQ, ..) in order to lead the commercial negotiations
• Be a warrant of the Ubisoft Purchasing Process (and application of guidelines & policies)
• Track purchasing activity (output of negotiations, savings, purchase requests, orders, and PO receipts) in dedicated Tools and ensure the good communication with key partners in the process about it
• In charge of contract application locally: Ensure continuous awareness of global agreement's application, regarding local needs
• Ensure negotiation of local contracts is done with key internal partners (Legal, other)
• Ensure centralization of Knowledge Management about local contracts
• Remain in close interactions with Ubisoft Global Buyers and Zone Procurement network in order to interact on global contract application and how it can fit to the need of Kyiv Studio
• Maintain and develop a good relationship with key partners supporting the Purchasing Process, both internal and external
• Respect the highest ethical standards, at any time, when dealing with suppliers, especially concerning benefits that can be offered (gifts, meals…), CSR risks, segregation of duties
• Maintain and support compliance tool management, working with suppliers to ensure all questionaries are filled in and suppliers are registered according to Ubisoft Global requirements

Preferred Qualifications

Knowledge in Oracle (Peoplesoft) or Ivalua

Benefits

• Generous Time Off — 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions. Sabbaticals and long-term leave options are also available
• Flexible Work Model - during this challenging time, you have the flexibility to choose where you work — remotely or from our Kyiv and Odesa offices. Our offices remain available for those who need a collaborative space or a stable work environment, ensuring uninterrupted workflow while prioritizing safety
• Professional Growth — Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan. Participate in leadership programs tailored to Ubisoft’s business environment
• Comfortable Workplace & Tech Support — A modern office featuring sports facilities, a Fun Hub, and a shelter. We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities. Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work
• Health & Wellness — Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities. Free bicycles for commuting
• Community & Fun — Additional time off for social initiatives, office celebrations, game release events, and after-work activities. Recreational areas with board games, video games, and a Ubi-library
• Gaming Perks — Enjoy a collection of Ubisoft games across all platforms