Procurement Systems Manager

Summary

Join Convergent Research, a nonprofit science studio, as their Procurement Systems Manager. You will be responsible for building and maintaining procurement workflows, policies, and systems to ensure fast and compliant purchasing. The role involves working with various teams, including finance, legal, and compliance, to streamline processes and resolve issues. You will also handle purchase requests, manage procurement tools, and create a centralized documentation hub. This is a builder role, requiring experience in building or revamping procurement workflows and familiarity with relevant tools. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to groundbreaking scientific research.

Requirements

• An ops architect – You’ve built (or seriously revamped) procurement workflows before. You think in integrated systems, not one-off approvals — and you're always looking for smart ways to scale, whether through new software, automation, or AI tools
• Compliance-aware – You know that paying a vendor isn’t always just about cutting a check. Bonus points if you’ve wrangled 1099s, grants billing, IRS quirks, or procurement policies
• Tool-friendly – We use tools like Ramp, QuickBooks, and Quartzy. Familiarity with Ramp is a big plus, but more important is your ability to quickly pick up new systems and understand how they connect to build a smooth, end-to-end workflow
• Organized like a librarian with a label maker , but scrappy enough to roll with startup chaos
• Good at saying no without being a jerk – You can explain policy with clarity and empathy, and people trust you because you listen
• A team sport enthusiast – You collaborate across finance, legal, ops, and IT without turf wars or crossed wires
• Capable of flying solo – We’ll give you context and support, but you’re expected to take initiative, spot issues, and handle the follow-through
• Comfortable flexing down to help with transactional work while we scale. It’s not glamorous, but it’s important—and temporary

Responsibilities

• Build and maintain procurement policies, SOPs, and templates that don’t make people want to cry
• Support onboarding and training of FRO staff who are trying their best
• Review and route purchase requests, including handling exceptions with just enough grace and backbone
• Administer procurement tools, manage access, troubleshoot issues, and generally be the system whisperer
• Work with Legal and Finance to get cost classifications, contract approvals, and documentation into the right boxes at the right times
• Be the point person for “can we buy this?” and “how do we buy this?” questions across multiple orgs
• Create a tidy archive of receipts, quotes, justifications, and all the other fun stuff auditors love
• Constantly look for ways to make things smoother, clearer, faster
• Mapped procurement workflows across all supported orgs and upgraded the messiest ones
• Launched user-friendly SOPs and training decks for procurement sanity
• Taken full ownership of our procurement systems, including access, support, and data integrity
• Created a centralized documentation hub that would make an auditor weep tears of joy
• Established routine check-ins and exception processes that are useful, not performative
• Built solid working relationships with everyone from scientists to staff accountants—and become their first call when things get weird

Preferred Qualifications

• Comfortable operating across borders —international experience is a big plus, especially if you’ve navigated global vendors, compliance quirks, or timezone chaos without losing your cool
• Have scaled procurement at a growing org—or at least know what “scaling” feels like when it hits you
• Are allergic to bureaucracy but believe in guardrails
• Can translate “science gobbledygook + panic + a receipt from a Slovenian bio-supply company” into a properly documented purchase

Benefits

• Competitive salary: We’re targeting a salary range of $145,000 – $160,000 for candidates based in San Francisco, New York, or Boston, with the top of the range generally reserved for those with 8+ years of relevant experience. We apply a geographic adjustment factor for those based outside of SF, NY, or Boston. For example, the top of the range is $143K in LA, $135K in Denver, and $127K in Raleigh
• Up to a 6% 401k match because future-you deserves comfort
• Top-tier medical, dental, and vision insurance—majority of options are fully covered for you and your dependents. Stay healthy, my friend
• Company-paid life insurance, AD&D, long- and short-term disability insurance, as well as voluntary supplemental insurance options
• 19 holidays (including a full week off at the end of the year—yes, we enforce it)
• 3 weeks PTO with tenure increases, with separate allotments for sick and parental leave
• Generous fertility benefits and childcare reimbursement—because tiny humans are a big deal
• Education and professional development benefits
• Wellness allowance for fitness and wellness activities (treat yourself to climbing shoes or Calm.com —no judgment)
• Quarterly offsite team retreats and additional opportunities to meet your teammates in person